Administrative Support Specialist I/II-Admin
- Employer
- Auburn University
- Location
- Alabama, United States
- Salary
- Salary Not Specified
- Date posted
- Apr 26, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Alumni Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
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Position Details
Requisition Number
S775P
Home Org Name
Vice President for Alumni Affairs
Division Name
Vice President for Alumni Affairs
Position Title
Administrative Support Specialist I/II-Admin
Job Class Code
DB15A/B
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
The Office of Alumni Affairs at Auburn University is seeking candidates for the position of Administrative Support Specialist in the Alumni Engagement department. This position will have an emphasis on the Auburn Clubs program, a multifaceted national and international network of over 100 clubs and affinity groups. In addition to providing general clerical and administrative support to the Auburn Clubs Coordinator, the individual in this position will work closely with an extensive array of volunteers.
Essential Functions
Essential functions include, but are not limited to: maintains the accuracy of club records, calendars, and volunteer contact information for the alumni database; assists in scheduling meeting speakers and representatives; coordinates speaker and representative travel arrangements as well as creates and disseminates travel itineraries for approximately 70 meetings; serves as a point of contact to club leaders and alumni volunteers; collects preliminary details and initiates the creation of print and electronic publications for meeting/event promotion; calculates, posts, verifies, and tracks invoices, receipts, and other financial documents for multiple budgets; processes vendor and travel payments; documents minutes in quarterly board committee meetings; ensures professional written and verbal correspondence to volunteers; researches and resolves policy related or procedural issues; assists in the planning and execution of Club Leadership Conference and other special events; provides exceptional customer service to alumni, club leaders, and volunteers; and performs other support duties of similar difficulty.
Education Level
High School diploma or Equivalent
Field of Study
Years of Experience
4
Area of Experience
Experience in administrative support services
Requirements for Additional Job Levels
Education Level
Bachelor's Degree from an accredited institution
Field of Study
No specific discipline
Years of Experience
Area of Experience
Requirements for Additional Job Levels
Minimum Skills and Abilities
Minimum Technology Skills
Minimum License and Certifications
Desired Qualifications
Proficiency in computer programs, especially Word, Excel, and PowerPoint, and alumni database; possess extensive skills in office management to include coordinating and maintaining calendars/schedules, meetings and events, and coordinating detailed travel arrangements and itineraries; exhibits excellent interpersonal communication skills in person and on the telephone as well as exhibits strong writing skills.
Salary Grade
28
Salary Range
$22,300-$41,700
Job Category
Office/Administrative Support
Working Hours if Non-Traditional
NA
List any hazardous conditions or physical demands required by this position
Posting Date
04/26/2021
Closing Date
EEO Statement
A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Quick Link for Internal Postings
https://www.auemployment.com/postings/22522
Documents Needed to Apply
Required Documents
- Resume
- Cover Letter
Required fields are indicated with an asterisk (*).
- * How were you made aware of this opportunity?
- AU Employment website
- Employment websites (Indeed, HigherEd Jobs, etc.)
- Veterans Assistance Services
- Disability Assistance Services
- Newspaper
- Professional Journal
- Listserv
- HR email
- Social Media
- State Employment Service
- Walk-in
- Other
- * Please select the answer that best describes your current
employment relationship with Auburn University.
- Not a current Auburn employee
- Current Auburn employee in position less than one year
- Current Auburn employee in position more than one year
- * Do you have a high school diploma or equivalent?
- Yes
- No
- * Do you have a minimum of 4 years' experience in
administrative support services OR a have earned a Bachelor's
degree from an accredited institution?
- Yes
- No
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