Administrative Support Specialist I/II-Admin

Alabama, United States
Salary Not Specified
Apr 26, 2021
Employment Level
Employment Type
Full Time

Position Details

Requisition Number


Home Org Name

Vice President for Alumni Affairs

Division Name

Vice President for Alumni Affairs

Position Title

Administrative Support Specialist I/II-Admin

Job Class Code


Appointment Status


Part-time FTE

Limited Term


Limited Term Length

Job Summary

The Office of Alumni Affairs at Auburn University is seeking candidates for the position of Administrative Support Specialist in the Alumni Engagement department. This position will have an emphasis on the Auburn Clubs program, a multifaceted national and international network of over 100 clubs and affinity groups. In addition to providing general clerical and administrative support to the Auburn Clubs Coordinator, the individual in this position will work closely with an extensive array of volunteers.

Essential Functions

Essential functions include, but are not limited to: maintains the accuracy of club records, calendars, and volunteer contact information for the alumni database; assists in scheduling meeting speakers and representatives; coordinates speaker and representative travel arrangements as well as creates and disseminates travel itineraries for approximately 70 meetings; serves as a point of contact to club leaders and alumni volunteers; collects preliminary details and initiates the creation of print and electronic publications for meeting/event promotion; calculates, posts, verifies, and tracks invoices, receipts, and other financial documents for multiple budgets; processes vendor and travel payments; documents minutes in quarterly board committee meetings; ensures professional written and verbal correspondence to volunteers; researches and resolves policy related or procedural issues; assists in the planning and execution of Club Leadership Conference and other special events; provides exceptional customer service to alumni, club leaders, and volunteers; and performs other support duties of similar difficulty.

Education Level

High School diploma or Equivalent

Field of Study

Years of Experience


Area of Experience

Experience in administrative support services

Requirements for Additional Job Levels

Education Level

Bachelor's Degree from an accredited institution

Field of Study

No specific discipline

Years of Experience

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Proficiency in computer programs, especially Word, Excel, and PowerPoint, and alumni database; possess extensive skills in office management to include coordinating and maintaining calendars/schedules, meetings and events, and coordinating detailed travel arrangements and itineraries; exhibits excellent interpersonal communication skills in person and on the telephone as well as exhibits strong writing skills.

Salary Grade


Salary Range


Job Category

Office/Administrative Support

Working Hours if Non-Traditional


List any hazardous conditions or physical demands required by this position

Posting Date


Closing Date

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How were you made aware of this opportunity?
    • AU Employment website
    • Employment websites (Indeed, HigherEd Jobs, etc.)
    • Veterans Assistance Services
    • Disability Assistance Services
    • Newspaper
    • Professional Journal
    • Listserv
    • HR email
    • Social Media
    • State Employment Service
    • Walk-in
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University.
    • Not a current Auburn employee
    • Current Auburn employee in position less than one year
    • Current Auburn employee in position more than one year
  3. * Do you have a high school diploma or equivalent?
    • Yes
    • No
  4. * Do you have a minimum of 4 years' experience in administrative support services OR a have earned a Bachelor's degree from an accredited institution?
    • Yes
    • No

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