Administrative Assistant

Posting Details

Title Administrative Assistant Posting Number S00776JP Department Admissions Office Job Summary

The Administrative Assistant plays an integral role in a wide variety of Admissions Office activities. The position provides support for daily operations including email and telephone correspondence, visitor reception, calendar management, recordkeeping, and more. The Administrative Assistant will help coordinate and support campus events hosted by the Admissions Office, with responsibilities including assisting with event planning and managing a wide variety of internal logistics, materials, and communications. The Administrative Assistant also provides administrative support to admissions counselors by making travel arrangements, booking appointments, preparing applications for review, and other general support as needed. The position interfaces with many constituencies including current students, prospective students and families, alumni, other campus employees, and the general public.

Education/Skills Requirements

A high school diploma or GED equivalent is required; Associates or Bachelor’s degree preferred.
Applicants must possess excellent customer service skills with the ability to work cooperatively with others under pressure of deadlines and interruptions; and an interest in working as a member of a campus community that strives for diversity, equity, and inclusivity.
Additionally, the applicant must possess excellent organizational, interpersonal, and communication skills; a high level of proficiency with Microsoft Office Suite; the ability to organize, prioritize, and accomplish tasks efficiently and accurately; sensitivity to and acceptance of the demands of confidentiality; and strong typing, grammar and spelling skills; comfortable juggling multiple projects that involve logistics, planning, and executing tasks with deadlines; work effectively with others and perform to the best of personal abilities to successfully accomplish individual, departmental and College goals.

Experience Requirements and/or Equivalents

Prior administrative experience in a fast-paced office setting, including general office management and use of customer relationship management ( CRM ) software, is strongly preferred. Administrative support experience in a higher education setting and experience working in customer service is preferred.

Standard Work Days and Hours

Primarily first shift, M – F, 8:30 – 5:00, year round.

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift First Shift Employment Category Full Time Year Round FTE 0.94 Benefits Eligible Yes Pay Type Hourly Background Check Package Requirements Support Staff Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No Is a pre-placement physical required for this position? No Posting Date 04/23/2021 Applications Accepted Until Open Until Filled Yes Type of Posting Internal/External Special Instructions to Applicants EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • Chronicle of Higher Education
    • Diverse Issues in Higher Ed
    • Facebook
    • Glassdoor
    • Google Search
    • LinkedIn
    • Twitter
    • MANP
    • Maine Job Link
    • Employee Referral
    • Bowdoin College Website
    • Radio Ad
    • TechMaine
    • NCAA
    • CASE
    • Other
  2. If you answered Employee Referral or Other, please specify here:

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume / Curriculum Vitae
  2. Cover Letter
Optional Documents

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