Academic Advisor - Academic Advising & Exploration Center - 17134

Wisconsin, United States
Salary Not Specified
Apr 26, 2021
Employment Type
Full Time


The Department of Academic Advising & Exploration Center at the University of Wisconsin - Whitewater seeks an Academic Advisor (Advisor).

This is an annual position and reappointment for subsequent terms is dependent upon needs of the position, university funding and external forces.


Responsibilities include advising first-year students with program planning, general course selection and registration. Other related responsibilities include monitoring progression through schedule checks, progress reports and workshops. Advisor will participate in SOAR days and Warhawk Preview/Admitted Days. The advisor may teach one section of the New Student Seminar in addition to other duties as assigned, which could include serving as coordinator of the Testing Office, Success Coaching, exploration efforts or Academic Support Center. With experience, serve as a mentor to at least one associate advisor in the AAEC. Serve as the lead liaison for one of the Colleges or Undeclared advising as needed.


Minimum Qualifications:
  • Master’s degree (by the start date)
  • Two years of work experience in in a higher education setting (academic advising preferred)
  • Commitment to a student-centered advising team approach with ability to work with a diverse population
  • Demonstration of excellent organizational, communication, presentation and interpersonal skills
  • Involvement on a college campus (as a professional)
Knowledge, Skills & Abilities:
  • Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
  • Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds
  • Knowledge of PeopleSoft or similar Student Information System
  1. Advise a cohort of 200-300 students
    1. Host Jumpstart (group advising sessions) during the first week of classes
    2. Schedule pre-advise appointments during weeks 2-5
    3. Discuss mid-term progress reports during weeks 8-9
    4. Advise during weeks 6-13 on CORE/degree/major/minor requirements to prepare students for registration
    5. Assist students with registration during weeks 13-14
  2. Utilize various student success platforms in work with students, including Navigate, PeopleSoft
  3. Participate in Warhawk Preview Days & Student Orientation, Advising and Registration (SOAR) programs
  4. Schedule CareerLocker Workshops and follow-up with Exploration meetings with undeclared students to explore resources opportunities and create a major/career action plan
    1. Review CareerLocker assessments with students
  5. Assist with walk-in advising for both AAEC clientele and non-clientele by meeting face-to-face, responding to emails or answering phone calls
  6. Host academic probation meeting with at-risk students during the first week of spring
  7. Recheck schedules at the conclusion of each semester, at the completion of SOAR programs and after Advanced Placement/IB credits are uploaded in August
  8. Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills

Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. In the fall of 2018, as a result of the University of Wisconsin System’s restructuring of the state’s 13 two-year campuses formerly known as UW Colleges, UW–Rock County began operating as a branch campus of UW–Whitewater under the new name of University of Wisconsin–Whitewater at Rock County. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. The University of Wisconsin-Whitewater Main Campus and Rock County Campus are located conveniently near Milwaukee, Madison, and Chicago, and thus offers the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs. UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. The campuses have more than 200 student organizations and UW-Whitewater is a Division III NCAA university. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System ( ).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see . If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.


UW-Whitewater embraces AAC&U’s LEAP principles ( ) and emphasizes student, staff and faculty participation in High-Impact Practices ( ). The Office of Research and Sponsored Programs ( ) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys ( ).


University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings is targeted to be implemented mid-2021. Job duties and responsibilities will remain the same. For more information please visit:

The University of Wisconsin - Whitewater has the authority to implement temporary workforce reduction and cost saving measures to address financial challenges resulting from the COVID-19 Crisis, consistent with Wisconsin law and Board of Regents, UW System, and UW-Whitewater policy and procedure.


Applications received by May 9, 2021 are ensured full consideration and the position will remain open until filled. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1072 or .

For questions regarding this position, please contact:
Melissa Walton
Talent Acquisition Coordinator


Only complete application packages will be considered. This includes online submission of the following documents:
  • Cover Letter
  • Resume
  • Name and contact information for three professional references
This Job ID is 17134.

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