Administrative Assistant

Minnesota, United States
Salary Not Specified
Apr 23, 2021
Employment Level
Employment Type
Full Time
Posting Details Position Title Administrative Assistant Division Academic Affairs Department/Office Dean-HSSH Position Summary

TheAcademic Affairs and Human Resourcesdivisions at St. Catherine University invite applications for a full timeAdministrative Assistantposition.

This position provides administrative and general office support for the Dean of the School of Humanities, Arts and Sciences, Dean of the Henrietta Schmoll School of Health, and the Senior Vice President for Human Resources, Equity and Inclusion. This role plays a crucial part in the delivery of a high level of service to students at St. Kate’s, ensuring student success during their time here.


  • Receive visitors to the offices of the Deans and manage and respond to incoming inquiries from employees, students or partners via mail, email, phone, or voicemail message.
  • Interact with all levels of management, faculty, staff, and students, as well as external partners, treating all with with respect and dignity.
  • Effectively manage multiple priorities simultaneously, taking work direction from multiple supervisors who have a high sense of urgency and short timelines.
  • Schedule appointments, meetings, and travel; maintaining supervisors’ calendars.
  • Organize and maintain paper and electronic filing systems, initiate recurring administrative processes, coordinate projects, and assist in the completion of reports by researching and gathering required information and preparing report materials.
  • Manage multiple departmental accounts with active purchasing activities by reconciling accounts monthly, maintaining running balances of sub-accounts established within the department, and preparing financial reports which are relied on by the supervisor for making financial decisions.
  • Keep all sensitive information strictly confidential.
  • Organize, coordinate, plan, and conduct departmental events by:

    • Securing space, equipment and food
    • Preparing invitations, announcements, agendas, brochures, and packets and purchasing awards
    • Making travel arrangements and reservations
    • Overseeing the events as they occur.
  • Manage billing and payment process for venue and catering.
  • Provide technical support online for video conference meetings, phone conferences, interviews, etc.
  • Support the administrative business functions of the department by maintaining the website and databases, producing newsletters, and creating various forms of correspondence.
  • Deliver and pick up mail at the campus post office.

St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls nearly 5,000 students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications
  • HS diploma orGED
  • Three years of experience using Microsoft Office.
  • Experience managing complex calendar appointments.
  • Experience working respectfully and effectively with people of all cultures, religions and abilities.
Preferred Qualifications
  • Experience taking courses at the college or university level
  • College degree

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

EEO Statement

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us athr@stkate.eduor 651-690-6565.

Application instructions for STAFF

VisitSt. Kate Careersto apply. Three references and successful completion of a background check will be required for employment. Application deadline is May 7, 2021.

St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace

Our university is a proud member of the Upper MidwestHERCand is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit:

Posting Number 20210099-STAFF Posting Start Date 04/23/2021 Application Deadline 05/07/2021 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. *What is your highest level of completed education?
    • Some high school
    • High school diploma or GED
    • Some college
    • Associate's degree
    • Bachelor's degree
    • Some graduate school
    • Master's degree
    • ABD
    • Professional degree (e.g., JD, MD)
    • Doctoral degree
  2. *For any education beyond high school, what was your area of focus?

    (Open Ended Question)

  3. *Please describe any experience you have had managing calendars for people with complex schedules.

    (Open Ended Question)

  4. *St. Kate’s is committed to making Inclusive Excellence a reality and has identified “Drive a Culture of Inclusive Excellence” as one of six priorities in the strategic plan. Give a specific example of how you have promoted a culture that values diversity, equity and inclusion in your current or recent role(s).

    (Open Ended Question)

  5. *Are you presently legally authorized to work in the United States for any U.S. employer? Please be aware that St. Catherine University is only able to consider candidates who are authorized to work in the United States.
    • Yes
    • No
  6. *St. Catherine University welcomes applications from candidates who are traditionally under-represented. We are happy to consider candidates who are currently in possession of a temporary work visa, however, please be aware that we do not offer employment visa sponsorship. Will you now or in the future require an employer to sponsor you for an employment-based visa/status in the U.S. (e.g. H-1B status)?
    • Yes
    • No
    • Maybe
  7. *How did you hear about this opportunity?
    • St. Catherine University website
    • St. Catherine University employee
    • Academic Jobs
    • American College Personnel Association (ACPA)
    • Association of Catholic Colleges/Universities
    • Association of Student Affairs at Catholic Colleges and Universities
    • Chronicle of Higher Education
    • College or University website
    • Council of Independent Colleges
    • Diverse: Issues in Higher Education
    • Facebook
    • Google Jobs
    • HigherEdJobs
    • Higher Education Case Managers Association (HECMA)
    • Higher Education Recruitment Consortium (HERC)
    • Hispanic Outlook on Education Magazine
    • IMDiversity
    • Indeed
    • Inside Higher Ed
    • Insight Into Diversity
    • Latinos in Higher Ed
    • LGBTQ in Higher Education
    • LinkedIn
    • Minnesota College Professionals Association
    • Minnesota Council of Nonprofits
    • Workforce Center
    • Minority Jobs
    • NAFSA: Association of International Educators
    • National Association of Independent Colleges and Universities
    • National Association of Student Personnel Administrators (NASPA)
    • National Conference on Race and Ethnicity (NCORE)
    • People of Color in Higher Education
    • Pioneer Press
    • Pollen Midwest
    • Saint Paul Chamber of Commerce (SPACC)
    • Star Tribune
    • Twin Cities Senior Student Affairs Officers listserv
    • Twitter
    • Women in Higher Education
    • ZipRecruiter
    • Other
Applicant Documents Required Documents
  1. Resume
  2. Cover Letter
Optional Documents