Senior Administrative Assistant to the VP for Advancement

Location
Pennsylvania, United States
Salary
Salary Not specified
Posted
Apr 23, 2021
Position Type
Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time


Senior Administrative Assistant to the VP for Advancement

About Susquehanna:
As a living, learning and working community, Susquehanna University affirms its commitment to being an engaged, culturally inclusive campus. As we seek to embody the rich diversity of the human community, we commit ourselves to the full participation of persons who represent the breadth of human difference. The university encourages candidates from historically underrepresented groups to apply. Susquehanna University is an Equal Opportunity Employer.

Susquehanna University is a national liberal arts college committed to excellence in educating students for productive, creative and reflective lives of achievement, leadership and service in a diverse, dynamic and interdependent world. Its more than 2,300 undergraduates come from 35 states and 22 countries, and all students study away through Susquehanna’s unique Global Opportunities program. Susquehanna University’s 325 acre campus, noted for its beauty, is located in Selinsgrove, Pennsylvania, 50 miles north of Harrisburg in the scenic Susquehanna River Valley, about a three hour drive from Philadelphia, Washington, D.C., and New York City. For more information, please visit https://www.susqu.edu.


Position Summary:
Job Summary
Provide administrative support and assistance to the Vice President for Advancement (80%) and the Director of Foundation/Gov't Relations (20%)

Specific Responsibilities
  • Support, and serve as a member of, the Advancement leadership team, which provides high-level guidance of and communication about the work of departments within the Advancement division.
  • Manage Advancement budgets; monthly reconciliation of transactions; oversee Advancement divisional budgets, including preparing monthly summary reports for VP and Advancement Directors; annual budget analysis. Manage VISA statement & receipt reconciliation for VP, Director of Foundation/Gov't Relations; manage transactions on PNC website for VISA statements; prepare monthly expense logs.
  • Assist VP with prospect management; update prospect records in database. Input VP and Presidents contact reports.
  • Plan and arrange calendar for the Vice President. Screen all appointment requests. Determine priority in scheduling and use judgment in handling sensitive requests. Provide the Vice President with background information and agendas for all meetings.
  • Coordinate travel for the Vice President, which includes scheduling transportation, hotel accommodations, event registration and other required arrangements. Collect background materials for appointments.
  • Work with the President's office to coordinate activities that include the President and the Vice President.
  • Work collaboratively on projects with staff in the offices that make up the Advancement Division: including the Major/Leadership Gifts, Research, Stewardship and Donor Relations, Alumni, Parent, Donor Engagement and Gift Planning offices; and Advancement Services.
  • Contribute to the creation and updating of divisional policy manuals and documents.
  • As requested, assist in managing and organizing support for a variety of special projects, ranging from fundraising campaigns to events to committees led by the Vice President. Includes scheduling of meetings, preparation and distribution of materials, taking minutes, and maintaining files.
  • General office duties such as answering and directing telephone calls, reviewing all written correspondences directed to the VP, preparing correspondences for the VP's signature, maintaining current and confidential files, scheduling divisional meeting and retreats.


    Required Qualifications:
    Education
    High school diploma or equivalent required.

    Experience
    A minimum of five years executive assistance experience is required.

    Knowledge, Skills, Abilities
    Excellent organizational, written and verbal communications skills; ability to handle a variety of assignments at one time; strong attention to detail. Proficient skills in Microsoft Office products essential.

    Position requires all tasks to be performed with complete confidentiality, honesty, and reliability. Requires communicating and working professionally and effectively with all University constituencies, with significant attention to members of the university’s board of trustees, major donors, and all members of the Advancement staff. Also requires frequent and collaborative contact with the President, President’s support staff, and the university’s senior leadership team.

    Physical Demand
    Normal office environment


    Preferred Qualifications:


    Special Instructions to the Applicant:


    Benefits Eligible: Yes
    Number of Months: 12 months
    Other Number of Months:
    Full-Time/Part-Time:
    Work Schedule/Hours per Week:
    Posting Date: 04/23/2021
    Closing Date: 5/23/2021
    Open Until Filled: No
    Anticipated Start Date:
    Posting Number: AH00726

    To apply, visit https://jobs.susqu.edu/postings/2255