ADMISSIONS AND RECORDS SPECIALIST - RESIDENCY
ADMISSIONS AND RECORDS SPECIALIST - RESIDENCY
San Diego County - Grossmont College
Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.
The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.
The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.
Become a part of this dedicated team in beautiful San Diego County!
Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.
Please note: each page of the application will save upon clicking ‘next.' Draft applications can be accessed through the candidate home page.
Application Deadline: Thursday, May 13, 2021 at 11:59 p.m.
NOTE: Application materials that are submitted on the last day of application and are timed out will not be accepted.
Department: Admissions & Records
Location: Grossmont College
Months worked out of the Year: 12 months
Work hours: Monday - Friday: 8:00 a.m. - 5:00 p.m.
Hours may vary.
Shift Differential: None
Starting Salary Range: CL-32: $3,842 (Step A) or $4,063 (Step B) per month
Based on experience
Anticipated Start Date: July, 2021
Under the direction of an assigned supervisor, perform complex and technical clerical duties involved in the interpretation of laws, rules and regulations related to residency, veteran programs and international student admissions; perform specialized data processing activities to update the student information system.
Investigate and determine the residency status of prospective students as assigned; examine documents in support of claims of residency; respond in a timely manner in writing and via e-mail regarding residency determination; review immigration documents.
Interpret, apply and explain federal, state and district laws, rules and regulations related to residency determination; and Veterans Administration educational programs and residency requirements.
Communicate orally and in writing with applicants, District departments, public agencies and state and federal agencies; answer inquiries regarding residency, international student admissions, veteran programs, applications, program changes and provide general information, at the public counter and by telephone; act as a resource person for office staff to resolve problems requiring specialized knowledge.
Maintain files for area of specialty (residency, veterans, and international students); update residency status of international students, non-resident students and military dependents.
Communicate with Information Systems; extract computer reports for faculty and staff and federal and state agencies.
Compile and maintain files for residency students, and/or international students, and/or veteran admissions; monitor internal students' progress to assure compliance with applicable rules and regulations.
Interpret code and enter data on personal computer from a variety of prepared and original source documents, forms, and records.
Enter into student record system a wide variety of student records related to programs, credits and other related data.
Assist students and other visitors at the counter; provide information concerning applications(in-person and online),web registration college website navigation, program changes, credit and non-credit courses, and provide a variety of general information.
Provide secondary coverage for such specialized areas as international students and instructor contact.
Provide work direction and guidance to hourly, work study and temporary employees in the Admissions and Records Office.
Check and record data for final grade rosters from instructors.
Maintain departmental area(s) in a safe, clean, and orderly condition; assure compliance with established safety procedures and regulations.
Maintain currency of qualifications for area of assignment.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
- State and federal admissions and records laws, regulations, functions and activities.
- California Education Code Regulations and California Administrative Code and Title 5.
- Data processing methods, techniques, procedures and theory.
- Regulations pertinent to residency, veterans and international student admissions.
- Immigration laws related to visas, permanent resident cards, and refugees.
- Record keeping techniques.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Modern office practices, procedures and equipment including telephone techniques and etiquette.
- Investigate and determine student residency status.
- Interpret and apply rules and regulations of the Veterans Administration.
- Understand and communicate college admissions and registration regulations and procedures to the public.
- Explain and interpret complex policies and procedures to a population with limited language and cultural comprehension.
- Read, interpret, apply and explain complex rules, regulations, policies and procedures.
- Communicate effectively both orally and in writing.
- Understand and follow oral and written directions.
- Train and provide work direction to others.
- Work independently with little direction; meet schedules and time lines.
- Establish and maintain cooperative and effective working relationships with others.
- Maintain records and prepare reports.
- Operate a personal computer including various software packages to enter and retrieve data using keyboarding skills in an efficient and effective manner consistent with requirements of the position.
EDUCATION: Graduation from high school or equivalent.
EXPERIENCE: Increasingly responsible admissions and records experience.
WORKING CONDITIONS: Admissions and Records Office environment; subject to constant interruptions and frequent interaction with students, staff and the public. Some light bending and stooping to retrieve files and other documentation; some light lifting at times.
SPECIAL INSTRUCTIONS TO APPLICANTS:
Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.
*ATTENTION* MATERIALS WITH PICTURES OR PERSONAL INFORMATION WILL RENDER YOUR APPLICATION INCOMPLETE. PLEASE DO NOT INCLUDE ANY MATERIALS THAT ARE NOT ASKED FOR.
Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.
POSITION SPECIFIC REQUIRED DOCUMENTS:
1) Complete and current resume
2) 1- 2 Page Cover Letter addressing how you SPECIFICALLY meet the requirements of the position. INCLUDE the following:
a) Your knowledge and experience working with residency and explaining and interpreting policies and procedures.
b) Your experience working with diverse populations.
*ATTENTION* Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.
Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.
GCCCD is an Equal Employment Opportunity and Title IX employer.
Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by calling (619) 644-7679.
Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.
To apply, visit https://gcccd.wd1.myworkdayjobs.com/en-US/gcccdcareers/job/San-Diego-County---Grossmont-College/ADMISSIONS-AND-RECORDS-SPECIALIST---RESIDENCY_R-01203.
The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.
The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.
The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.