Program Officer

General summary/purpose:

The Program Officer will work in close collaboration with headquarters staff in various departments to support the country team(s).

The Program Officer is responsible for: ensuring that good project management practices and tools are being used to stay on scope, schedule, budget in the region and for the countries supported; providing support to country and region as requested/needed by the country directors. The Program Officer will also support quality improvement and assurance initiatives in the region and support countries in the region to win new business

Specific duties & responsibilities:

LEADS & PROPOSALS:

• Identify leads opportunities with country team and NPD liaison
• Provide input to program design
• Draft sections for proposals

START-UP:

• Develop and manage start up workplan and check list
• Lead Project management trainings and develop Project Charters with team
• Lead project management start-up workshops in countries
• Conduct start-up after action reviews
• Support country to develop quality workplan

IMPLEMENTATION & CONTROL

• Support country to develop quality workplans and budgets
• Establish and run the routine monthly operations meetings
• Monitor sub-awards
• Track and manage project management standards for projects in region
• Review/troubleshoot workplans and budgets
• Ensure donor reports completed and submit on time, contribute to development of reports and appropriate review process
• Review and escalate quality concerns in region (technical, project management, financial management, compliance)
• Support regional communication needs
• Ensure knowledge management is maintained for all projects

CLOSE-OUT:

• Manage close out process according to internal processes and donor guidelines
• Conduct After Action Reviews for closed out projects

CROSS-CUTTING INTERNAL:

• Present at all-staff meetings
• Respond to GECO needs
• Update Leadership Team reports on country projects
• Ensure teams are complying with PM@Jhpiego (Jhpiego’s internal project management curricula requirements
• Mentor countries on PM@Jhpiego tools
• Additional assignments as assigned

Minimum qualifications (mandatory):

• MPH or relevant experience
• Certified in PM@Jhpiego (Jhpiego’s internal project management curricula) or PMD Pro (or will be within 60 days of hire)
• 3+ years related experience preferred, such as experience as a program officer, senior program coordinator, or other work as relevant to the position
• Has experience in work planning, reviewing reports, providing budget inputs, etc.
• Knowledge USG rules and regulations
• Strong understanding of at least two technical areas Jhpiego works in.
• Strong organizational skills
• Very good writing skills
• Team player
• Excellent written and oral communication skills with diverse groups
• Strong presentation skills
• Strong communication skills: developing communication products (success stories, FB posts, briefs, PowerPoint presentations)
• Office 365
• Travel: Ability to travel 30%