Budget Associate

New York, United States
Salary Not Specified
Apr 22, 2021
Employment Type
Full Time
Posting Details

Job # 036972 Department Code 22401-2201 Department Falk College - Dean Job Title Budget Associate Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S4 FLSA Status Non-exempt Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description

The Budget Administrator is responsible for performing a variety of professional and administrative tasks that facilitates the day-to-day and long-term fiscal operations of Falk College. The budget office handles all financial transactions for the College related to Human Resources, Payroll, Purchasing, and Disbursements activities. This position assists in processing and monitoring expenditures and related financial activities ensuring that expenses are within established budgets and fiscal policies and procedures are followed. This position requires frequent collaboration with other campus departments and may be asked to take on tasks in support of various Budget Office or Dean’s Office projects or initiatives.


• Bachelor’s degree or equivalent combination of education and relevant work experience in a professional setting.

• Experience in higher education, budget management and grant administration preferred.

Job Specific Qualifications

• An understanding of financial management and grants administration; knowledge of Syracuse University policies, processes, and systems advantageous.

• Ability to work independently, multi-task and maintain mature judgement, professionalism, and confidentiality.

• Strong computer skills and proficient in Microsoft office suite and ability to train quickly on other systems; knowledge of PeopleSoft and Hyperion favorable
Strong organizational skills and attention to detail.

• Excellent oral and written communications skills to collaborate with College and University administration.


Budget & Finance:
• Preaudit all expense transactions (travel vouchers, employee expense reimbursement requests, credit card reconciliations, purchase requisitions, etc.) ensuring proper supporting documentation, according to College and University policies.
• Prepare and approve journal entries.
• Reconcile posted expenses to the general ledger and follow up on any discrepancies.
• Create forms/letters for fellowships, scholarships and prizes for students.
• Provide administrative support for special projects and reporting requirements including various accreditation assessments, program review, strategic planning and long-range budget planning.

• Work with College departments and Human Resources to assist with the hiring of adjuncts, graduate assistants, temporary employees, and students, including PIN creation through PER process, contract generation and system input for hires, leaves and terminations.
• Monitor non-exempt time entry for proper approval and staff time off requests.
• Process extra service/overload payments and payroll reallocations requests (PARs) as requested.

Grant Management:
• Assist with maintaining and monitoring grant activity by working with principal investigators and other University offices.
• Pre-review effort certification.

Physical Requirements




Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link https://www.sujobopps.com/postings/86671 Job Posting Date 04/22/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants

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