Administrative Support Associate II - Acad
- Employer
- Auburn University
- Location
- Alabama, United States
- Salary
- Salary Not Specified
- Date posted
- Apr 22, 2021
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
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Position Details
Requisition Number
S768P
Home Org Name
Electrical & Computer Engineering
Division Name
Samuel Ginn Col of Engineering
Position Title
Administrative Support Associate II - Acad
Job Class Code
DA02B
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
Provides administrative and general clerical support within an academic department with responsibility for a broad variety of office and project support duties and tasks.
Essential Functions
Essential functions to include, but not limited to:
Performs multiple duties which are a mix of administrative and clerical in nature, which may include, but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, registration, mail distribution, answering the phone, website maintenance, and purchasing/ordering supplies.
Provides budget tracking and monitoring, payroll processing, travel/expense voucher processing, as well as other expenditure processing.
Advises faculty, staff, and students of standard policies or procedures.
Acts as a liaison to other departments, clients, and students on behalf of manager, director, or department head.
Acts as point of contact for purchasing or vendor/outside agencies.
May perform some administrative duties which may include, but are not limited to budget coordination, human resources administration, recruitment coordination, preparation of reports/documents/presentations, or coordination of complex projects or events.
As an academic position, duties may also include but are not limited to scheduling classrooms, entering course information in to AU student scheduling system, maintaining grades/registration, conducting teaching effectiveness surveys, contacting bookstores concerning textbooks, facilitating departmental presentations, and administrative issues related to student academic or financial status.
Education Level
High School Diploma or equivalent
Field of Study
Years of Experience
4
Area of Experience
Experience in clerical and administrative support services
Requirements for Additional Job Levels
Education Level
Field of Study
Years of Experience
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Area of Experience
Requirements for Additional Job Levels
Minimum Skills and Abilities
Knowledge of office rules and procedures and the ability to organize, prioritize work, and handle multiple tasks.
Having interpersonal communication skills, demonstrated knowledge of financial management, the ability to successfully work both independently and in a team environment.
Ability to build and maintain positive relationships with others in administrative offices across campus
Minimum Technology Skills
Proficiency with computers and software programs including Windows, Microsoft Office, Access, Word and Excel.
Minimum License and Certifications
Desired Qualifications
Bachelor’s degree from an accredited institution in a related field; experience in higher education, Kronos and Banner; knowledge of Auburn University administrative policies and procedures, experience with Visa Recon.
Experience with preparing new hire paperwork and EPAFs for graduate assistants and the processing of graduate student applications
Salary Grade
28
Salary Range
$22,300 - $37,200
Job Category
Office/Administrative Support
Working Hours if Non-Traditional
List any hazardous conditions or physical demands required by this position
Posting Date
04/22/2021
Closing Date
EEO Statement
A commitment to an inclusive and diverse campus environment is required.
Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Provide 3 references
Quick Link for Internal Postings
https://www.auemployment.com/postings/22463
Documents Needed to Apply
Required Documents
- Resume
- Cover Letter
Required fields are indicated with an asterisk (*).
- * How were you made aware of this opportunity?
- AU Employment website
- Employment websites (Indeed, HigherEd Jobs, etc.)
- Veterans Assistance Services
- Disability Assistance Services
- Newspaper
- Professional Journal
- Listserv
- HR email
- Social Media
- State Employment Service
- Walk-in
- Other
- * Please select the answer that best describes your current
employment relationship with Auburn University.
- Not a current Auburn employee
- Current Auburn employee in position less than one year
- Current Auburn employee in position more than one year
- * Do you have a high school diploma or equivalent?
- Yes
- No
- * Do you have 4 years of experience in clerical and
administrative support services OR a degree to use in lieu of
experience?
- Yes
- No
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