Program Services Assistant II

Job Title Code

Salary Level

Hourly Rate (Part-Time)
$15.38 per hour


Position Type

Position Summary
Provides assistance to the director and/or program coordinator in planning, developing, and the general operation of a specific grant and/or a specific district based program.

Required Knowledge, Skills & Abilities
Ability to utilize computer technology to access data, maintain records, generate reports and communicate with others. Excellent oral and written communication skills in order to effectively interact with individuals from diverse backgrounds. Strong knowledge and experience in providing effective customer service.

Physical Requirements
Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.

Minimum Knowledge and Experience
Associates degree plus two years of experience in student, career and/or counseling services or graduation from high school or equivalent plus four years of experience student, career and/or counseling services. Official transcripts will be required. *** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

Essential Duties and Responsibilities
Primary resource person for students; provides program information, and enrollment process to current and prospective students. Assists the director/program coordinator in coordinating and preparing special reports, answers requests for information, which may include compiling and summarizing data from files/records. Maintain complex division files including highly confidential information about students, and evaluations profile (IAP, GPA, and financial aid needs). Screens calls, visitors, and mail; requisitioning supplies and equipment; composing correspondence, verifying operating reports for accuracy and implementing changes where required. Performs bookkeeping functions and monitors allocated budgets. Some positions may plan, coordinate and manage day-to-day activities of a staff largely comprised of part-time employees, students, tutors and/or volunteers. Analyzes prospective student eligibility based on program requirements. Recruits prospective students from the general college population to meet specific grant/program requirements. Coordinates the integration of various grant/program services with existing college services. Assists students with assessment, course selection, and progress monitoring. Interacts with District Resource Development staff to stay abreast of reporting needs and documentation requirements. Performs other duties as assigned.

Successful candidate will have Case Management experience and the ability to assist students with the college admissions process, provide scholarship assistance, experience with career exploration when speaking with high school students, communicate with a diverse group of people, students, staff, administrators and family, be able to assist and work on multiple projects, assist with recruitment and classroom presentations, be willing to learn new programs.

Advertised: 22 Apr 2021 Central Daylight Time
Applications close: 6 May 2021 11:55 PM Central Daylight Time

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