Administrative Assistant III, Office for Equity & Inclusion (0.75FTE)
- Employer
- Wesleyan University
- Location
- Connecticut, United States
- Salary
- Salary Not Specified
- Date posted
- Apr 22, 2021
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Alumni Affairs, Affirmative Action & Equal Opportunity
- Employment Level
- Administrative
- Employment Type
- Part Time
Job Details
Position Details
Posted
The Office for Equity & Inclusion ( OEI ) provides leadership and guidance to address systemic inequities for all members of the Wesleyan community.
Reporting to the Assistant Vice President for Equity & Inclusion / Title IX Coordinator, the Administrative Assistant provides direct administrative support to the five-person OEI leadership team, as well as all programs and departments within The Office for Equity & Inclusion.
Responsibilities include:
• Providing reception and managing inquiries to the office of OEI ;
and performing a variety of administrative and clerical services
including phones, correspondence and mailings, maintaining
calendars and files, organizing meetings, and managing office
correspondence and procedures.
• Maintaining and updating the OEI website.
• Creating and maintaining publications, managing department
announcements, newsletters & other messaging; consulting with
University Communications as needed.
• Managing student employee postings, supervising student worker(s)
and managing timesheets.
• Managing professional development and travel arrangements for OEI
staff.
• Managing and reconciling OEI p-cards, A/P vouchers, travel
reimbursements and other financial transactions.
• Coordinating logistics for programs and events including; but not
limited to: room reservations, food / catering, and arranging
travel for students participating in various summer programs and
within-program excursions.
• Administrative support for OEI -related prizes including receipt,
collation and distribution of application materials to selection
committee(s), scheduling committee meetings, related communication,
support for logistics in dispersing prize funds; archiving
application data and committee proceedings.
• Maintaining training and other databases and generating relevant
reports as needed.
• Preparing documents and/or handouts for meetings and
trainings.
• Ordering and maintaining inventory of office supplies.
• Managing logistics for onboarding new staff.
• Perform other duties as assigned.
This .75 FTE position works 1365 hours annually; and is part of the Office/Clerical Bargaining Unit. The schedule is approximately 25-30 hours per week, including summer months and with reduced hours during off-peak periods. This position will, occasionally, be required to work late afternoon/early evenings and weekends for major events.
Minimum Qualifications
Associate Degree and two years of related experience or an
equivalent combination of education, training, and
experience.
Ability to set priorities, to take initiative, to manage multiple
duties with minimal supervision, and to pay close attention to
detail.
Demonstrated expertise in Word, Excel, and email
applications.
Experience with webpage and database management applications.
Ability to work effectively with students, faculty, staff, and
visitors.
Ability to maintain confidentiality and manage sensitive
documents.
Demonstrated commitment to work within a diverse environment and
interact collegially with individuals of different
backgrounds.
Strong organizational skills.
Effective communication skills.
Ability to commit to a flexible work schedule.
Preferred Qualifications
Experience in higher education.
Ability to contribute to a supportive and inclusive space for students, faculty and staff; specifically, those who have identities that have typically been marginalized or underrepresented in higher education.
Special Instructions to Applicants
Application close date is May 22, 2021.
Additional Information
Any and all offers to external applicants for an administrative assistant or union position are contingent on the candidate’s completion of a pre-employment background check screening and computer skills assessment to the satisfaction of Wesleyan University.
Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504, or any other non-discrimination policies should be directed to: Alison Williams, Vice President for Equity & Inclusion/ Title IX Officer, 860-685-3927, awilliams@wesleyan.edu.
Company
Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand.
Our student body of approximately 3,000 undergraduate and 200 graduate students is housed on a beautiful 316-acre historic New England campus that offers the comfort of an intimate and collaborative learning environment supported by renowned faculty, cutting-edge facilities, and unique research opportunities.
With our distinctive scholar-teacher culture, creative programming, and commitment to interdisciplinary learning, Wesleyan challenges students to explore new ideas and change the world. Our graduates go on to lead and innovate in a wide variety of industries, including government, business, entertainment, and science.
At Wesleyan, we are all educators. We welcome your interest in Wesleyan's diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to work. In this energetic and inclusive community, our talented faculty and staff foster a liberal arts educational experience characterized by boldness, rigor, and practical idealism. Genuinely open-minded, intellectually curious, and mission-driven, our employees invest their impressive talents in fulfilling careers.
Wesleyan offers a broad range of growth and wellness opportunities—comprehensive health benefits, fitness incentives, generous paid time off, retirement plans, flexible work schedules, and educational benefits, including free employee access to Wesleyan’s Graduate Liberal Studies program and undergraduate tuition reimbursement for dependents of eligible employees. Benefits-at-a-Glance
Campus life affords employees countless opportunities to experience general-interest, academic, artistic, and athletic events. Our location in scenic central Connecticut provides easy access to Boston, New York, and the many other exciting and culturally rich destinations of New England. Few workplaces are like Wesleyan, and we welcome your interest in learning more about us.
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