500027 - Department Coordinator (Administrative Support Coordinator II)

Employer
California State University, Fullerton
Location
California, United States
Salary
Salary Not specified
Posted
Apr 22, 2021
Employment Level
Administrative
Employment Type
Full Time


500027 - Department Coordinator (Administrative Support Coordinator II)

Classificaiton: Administrative Support Coordinator II
Department: Economics
Sub-Division: College of Business and Economics
Salary Range: $3,352 - $5,639 per month
Appointment Type: Ongoing
Time Base: Full-Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.


Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The College of Business and Economics (CBE) is committed to the guiding themes of program quality, balancing theory and practice and expanding our outreach and visibility. We leverage the diversity and entrepreneurial spirit of Southern California to produce globally-aware business leaders through innovative teaching and high-quality applied research. We are seeking an exceptional individual to join our team as the Department Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

The Department of Economics Coordinator serves as the Administrative Support Coordinator II and staff lead for the Department of Economics. Under the direction of the Department Chair, this position currently provides support for full and part-time faculty, the Department Chair, Vice-Chair and Center Directors. These include time sheet and hiring related paperwork for the student assistants of the Centers and coordinating with the Foundation and initiating special pay requests. This position oversees the work and training of administrative support assistants and student office workers. Coordinates office workflow and serves as a resource to department faculty, staff, students and visitors regarding campus policies and procedures. Provides budget support by monitoring and reconciling multiple budget accounts, processing requisitions, and compiling budget reports. Under direction, maintains the class schedules. Prepares part-time faculty appointments, tracks entitlements, and faculty term workloads. Monitors class enrollments, accesses student information for advisors, and runs reports and queries. Serves as timekeeper, tracks attendance, and prepares all monthly attendance reports. Hires, trains and processes office student workers. Serves as Department Information Technology Coordinator (DITC). Provides direction to and supports the Administrative Support Assistants with duties such as the Student Opinion Questionnaire process and textbook orders. Takes meeting notes or minutes of department meetings as necessary. Provides administrative support for faculty recruitment, faculty review processes, and maintains department files. Assists with the coordination of various university and department reports. Coordinates and publicizes special events and forums such as, but not limited to, the department fall and spring mixers/galas and award ceremonies. Under direct supervision, provides administrative support for department projects. Other duties as assigned.


Essential Qualifications:
High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.


Preferred Qualifications:


Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator


Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).


Application Deadline: May 13, 2021 (9:00 PM)

Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/500027/500027-department-coordinator-administrative-support-coordinator-ii

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