Regional Director, Procurement Technical Assistance Center

Employer
Southwestern College
Location
California, United States
Salary
Salary Not specified
Posted
Apr 22, 2021
Employment Level
Administrative
Employment Type
Full Time


Regional Director, Procurement Technical Assistance Center

Southwestern College

Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910

Department: Procurement, Central Services & Risk Management

District Values
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.


Responsibilities:
Under administrative direction, plans, organizes, oversees, coordinates, reviews, provides leadership, and personally performs difficult and complex professional work related to the activities of the Procurement Technical Assistance Center (PTAC), including developing and managing strategic partnerships, securing program funding from state, federal, private, and corporate partners, developing policies and guidelines that comply with all PTAC and federal laws, regulations, requirements, and audit standards; provides highly responsible and complex professional assistance in areas assigned; and performs related work as required.

REPRESENTATIVE DUTIES:
1. Plans, directs, and coordinates the work of assigned staff; reviews and evaluates work products, methods, and procedures; organizes and meets with staff to plan, develop, and implement effective programs and support services in assigned areas of responsibilities.
2. Participates in the selection of new personnel for assigned areas of responsibility; trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
3. Establishes strategic partnerships to support the growth and development of the PTAC; secures funding and administers contracts from State and Federal funding partners, private foundations, corporate sponsorships and other appropriate partners; ensures compliance with federal and state funding regulations.
4. Manages and participates in the development and administration of the COC annual budget; directs the forecast of additional funds needed; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary; coordinates with the Director of Fiscal Services on budget revisions and financial reports.
5. Serves as the primary liaison for the Procurement Technician Assistant Program; manages and reports on the performance of the program; prepares for federal audits.
6. Assures compliance with Defense Logistics Agency (DLA) Cooperative Agreements, Office of management and Budget circulars, public agency contracts, Southwestern College agreements and internal program procedures; makes decisions commensurate with corresponding law and policies.
7. Develops, coordinates and implements the overall marketing of PTAC services to existing and potential clients.
8. Initiates and develops client development workshops, training seminars and other client development activities such as certification programs, request for proposal/specification understanding and electronic data interchange technology; assures that staff personnel maintain current qualifications by promoting training seminars, workshops and professional organization offerings.
9. Performs related duties as assigned.


Knowledge and Abilities:
MUST HAVE KNOWELDGE OF:
• Marketing techniques and principles.
• Principles and practices of fiscal management and strategic planning.
• Federal and state laws, codes, and regulations, including those related to federal grant management, federal procurement, and small businesses.
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
• Principles and practices of employee supervision, including work planning, assignment, review, and evaluation, and the training of staff in work methods and procedures.
• Principles and practices of grant proposals and fund development..
• Technical, legal, financial, and public relations issues associated with the management of District functions and programs.
• Modern office practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Methods and techniques for the development of presentations, business correspondence, research, and reporting, and information distribution.
• Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations, and members of the public, including individuals of diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, physical ability, and sexual orientation.

MUST HAVE ABILITY TO:
• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, physical ability, and ethnic backgrounds of community college students.
• Effectively lead employees and teams with a collaborative style in a collegial and participatory governance environment.
• Develop, implement, and evaluate programs and services.
• Cultivate relationships for donor solicitations and support.
• Utilize data and assessment outcomes to make improvements for programs and services.
• Counsel, direct, and facilitate professional development of employees.
• Provide leadership and work collaboratively and productively with all stakeholders, including faculty, students, administrators, support staff, unions, and the community.
• Interpret, apply, explain, and ensure compliance with applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures.
• Conduct effective negotiations and effectively represent the District in meetings with governmental agencies and various educational, businesses, professional, regulatory, and legislative organizations.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Effectively manage priorities in complex and diverse operational units.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, ethics, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.


Education and Experience:
Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field
AND
Four (4) years of management experience working with small businesses on government procurement services.


Minimum Qualifications: (Faculty and Academic Administrator Positions Only)


Desirable Qualifications:


Salary
Range 42, Step 1-5, $10,349.67-$12,580.25 per month. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents. This position is a classified exempt position in accordance with the Fair Labor Standard Act and California Education Code Section 88020. The employee holding this position is not eligible for overtime compensation.

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

Screening Deadline
All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, May 14, 2021 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Work Schedule:
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department. Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Additional Information:
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report - Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/"> https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)


To apply, visit: https://jobs.swccd.edu/postings/3365





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