Assistant Director of Business Operations for Academic Planning and Budgeting

Assistant Director of Business Operations for Academic Planning and Budgeting

PURPOSE:

Under the oversight of the Assistant Vice Provost Chief Academic Budget Officer (AVP CABO), the Assistant Director of Business Operations provides operational support with the administration of the financial and personnel resources of the Division of Academic Affairs; consisting of 115 departments, with over 840 employees and a budget including multiple funding sources (Operating Fund, EU, Lottery, Grants and Contracts, etc.) totaling $85M annually. The incumbent works closely with the AVP CABO and the Provost to align resources with the divisions' strategic and operational goals and to ensure the division is compliant with federal, state system and institutional policies and procedures for fiscal and personnel actions.

GENERAL RESPONSIBILITIES:

Budget - Assist the AVP CABO with managing the division budget administration. Assist the AVP CABO with annual division/institutional budget planning process in consultation with the Faculty Senate, Fiscal Policies Committee, division management, and division budget staff; manages day to day functions of the Academic Planning and Budget office (position control, recurring and non-recurring allocations and expenditures, reallocations, annual, quarterly, monthly multi-fund budget reconciliation, pro-forma build out, division reserve, etc.); reviews budget to actual variances, and tracks recurring and nonrecurring balances; provides expertise and functional leadership for Academic Affairs division wide budget process; tracks, analyzes and reports on organizational unit operations; provide direction on priorities, workload and leadership on meeting divisional goals and objectives to the AVP CABO. Assist the AVP CABO in all areas of the Planning and Budgeting function, including special projects as needed.

Operation/Administration - Develops operational/administrative controls, procedures, and best practices; as directed by AVP CABO manages and prepares standardized reporting, organizational studies, special reports, trend and effectiveness analyses, etc; assists with training support staff on best practices; works with AVP CABO, Deans, and their budget staff to manage division budget functions and academic resource needs; provides AVP CABO with annual and quarterly forecast on various data series; narrative report writing on a variety of topics; actively seeks and implements efficiencies and best practices, streamline and automate processes; works with various levels of management and staff on operational resources and budget processes, particularly related to General Fund and Special Funds (Campus Partners, Extended University, Student Fees, Lottery funds, CO Allocations, Grants, etc.).

REQUIREMENTS OF POSITION:

Minimum three years of technical and administrative experience emphasizing general accounting, reconciliation, budget development, financial management, and/or analysis in a University setting. Demonstrated experience with techniques, methods, and planning procedures used in the preparation, analysis, and administration of a multi-million dollar budget in a fund accounting system. Ability to analyze, evaluate and communicate complex, sensitive financial and human resource data. Ability to understand and evaluate complex problems from a future-oriented and broadly interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. Excellent interpersonal and communication skills including the ability to work collaboratively to build consensus, to achieve goals and objectives, and to resolve difficult situations. Exceptional organizational skills. Experience with project leadership.

Must be able to work collaboratively as a member of a team and to establish and maintain effective communication and working relationships with university and division constituencies. Systems used at CI: Microsoft: Office Suite, PeopleSoft data warehouse financials, Power BI and InfoReady Bachelor's degree with an emphasis in business, finance or accounting

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect

Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, as of July 21, 2017, as a condition of employment.

SALARY RANGE: 

$7,083 -$7,600/month

We also offer access to affordable campus housing https://www.csuci.edu/siteauthority/uglen-residents/, and an attractive employee benefits package, http://www.calstate.edu/benefits/compare.benefits.shtml.

APPLICATION PROCEDURES:

To apply, an online application must be completed at www.csucijobs.com. If you are in need of a reasonable accommodation or any other type of assistance with the application process please contact California State University Channel Islands Human Resources Programs at (805) 437-8490.

California State University Channel Island is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.