Office Coordinator III

New York, United States
Salary Not Specified
Apr 21, 2021
Employment Type
Full Time
Posting Details

Job # 036965 Department Code 21833-3029 Department Humanities Center Job Title Office Coordinator III Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S4 FLSA Status Non-exempt Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description

Provide support and general assistance to the Syracuse University Humanities Center, which offers diverse programs and research supports across the University, and regionally, via the CNY Humanities Corridor. Professional, reliable, positive customer service is key, as is strong communication, organization, relationship-building, initiative, and attention to detail. Willingness and ability to assist colleagues, interact with diverse communities, and assume varied duties to support an inclusive, welcoming environment. Willingness and ability to learn and adapt quickly and to work as part of a team, autonomously and collaboratively. Manage HC spaces, repairs, supplies. Coordinate in-person and virtual events: communicate with partners, secure physical and/or virtual spaces, support board and review meetings, arrange tech support and accessibility accommodations, arrange travel, inclusive menu planning. Involves range of clerical work: coordinate calendars and mailings, manage distribution lists and listservs, assist in preparing and editing correspondence, check materials for accessibility, prepare reimbursements, arrange special purchases.


• High School Diploma with three (3) plus years of experience required. Associate’s degree or equivalent preferred with two (2) plus years office experience preferably in an academic environment.

Job Specific Qualifications

• Familiarity with current and emerging technologies for virtual and in-person event planning.

• Solid understanding of Microsoft Office, Adobe Professional suite, and Google suite, with ability to create and revise documents.

• Familiarity with creating accessible-format materials preferred.

• Good oral and written communication skills.

• Strong interpersonal skills.

• Good organizational skills and ability to multi-task in a fast-paced professional environment.

• Ability to learn and adapt quickly as University tools and policies evolve.

• Ability to maintain a high level of confidentiality with sensitive information.

• Knowledge of PeopleSoft or related system is preferred but not required.


• Serve as initial departmental representative to incoming constituencies as appropriate, and perform administrative and clerical duties that require limited independent judgment, yet some level of confidentiality.

• Interpret policies and procedures.

• Handle a variety of tasks supporting students, faculty, and staff.

• Provide support to Director and Humanities Center staff, including Corridor staff.

• Perform secretarial duties and coordinate office routine, which may include: managing and coordinating calendars, schedules, and appointments; coordinating space use and repairs; making travel arrangements; assisting in the preparation and editing of correspondence and checking documents for accessibility; coordinating mailings and managing department listservs; hiring, training, and supervising student employees.

• Support in-person and remote-format event planning and setup for various HC initiatives (communicate with partners, secure spaces, coordinate signature events, support Center and Corridor board and review meetings, inclusive menu planning/catering, arrange appropriate technical support and accessibility accommodations [ CART, ASL, etc.], and more).

• Respond to general department inquiries. Forward complex inquiries to department representatives.

Physical Requirements

Not Applicable


Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link Job Posting Date 04/21/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants

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