Specialist II/III, Contracts and Grants

Alabama, United States
Salary Not Specified
Apr 21, 2021
Employment Level
Employment Type
Full Time

Position Details

Requisition Number


Home Org Name

Forestry & Wildlife Sciences

Division Name

School of Forestry & Wildlife Sci

Position Title

Specialist II/III, Contracts and Grants

Job Class Code


Appointment Status


Part-time FTE

Limited Term


Limited Term Length

Job Summary

Provides support within a school/department/program for extramural projects including proposal development assistance, review and approval, award review, accounting, and contract and grant management.

Essential Functions

1. Assists with the acquisition, management, and reporting for sponsor funded equipment and materials while maintaining records and titles.
2. Coordinates the execution of contract and grants terms and conditions.
3. Assists in the administrative management of awards by approving and coordinating change orders, time extensions, budget reallocations, and monitoring reporting from inception to close-out on behalf of a school/department/program.
4. Serve as liaison between faculty, staff, and sponsors to advise and/or assist with the preparation and submission of proposals, review documentation for compliance with University, legal, and cost accounting standards, and other guidelines.
5. Processes and approves contract and grant related documents such as (but not limited to) subcontract invoices for payment to ensure the correct accounting and contractual elements are in place.
6. Trains employees and/or conducts conferences/workshops in proposal development, electronic research administration, internal processes and procedures, agency requirements and award management.
7. May write, edit, and proofread text of contracts and grants including reorganizing content for better flow, rewording for clarity, and editing to comply with APA of other style guidelines.
8. May perform other accounting duties, as needed.
9. May be responsible for training, assisting or assigning tasks to others. May provide input to performance reviews of other employees.

Education Level

Bachelors degree from an accredited institution

Field of Study

Business, Management, Finance, Accounting or related field.

Years of Experience

2 years. Salary Range: $35,000 - $58,400

Area of Experience

Administrative management in the acquisition, reporting and execution of contracts and grants and other intramural funding.

Requirements for Additional Job Levels

Level III requires a Bachelor’s degree in Business, Management, Finance, Accounting or related field plus 4 years experience. Experience must include at least 2 years at the preceding level or equivalent.
Salary Range: $39,300 – $65,500

Education Level

When a candidate has the required experience, but lacks the required education, they may normally apply additional relevant experience toward the education requirement, at a rate of two (2) years relevant experience per year of required education.

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Experience in Microsoft Office applications (Excel, Word, Outlook)

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

- Experience in the administrative management in the acquisition, reporting and execution of contracts and grants and other intramural funding.
- Experience in Banner financial reporting system.

Salary Grade


Salary Range

$35,000 - $65,500

Job Category


Working Hours if Non-Traditional

List any hazardous conditions or physical demands required by this position

Posting Date


Closing Date


EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How were you made aware of this opportunity?
    • AU Employment website
    • Employment websites (Indeed, HigherEd Jobs, etc.)
    • Veterans Assistance Services
    • Disability Assistance Services
    • Newspaper
    • Professional Journal
    • Listserv
    • HR email
    • Social Media
    • State Employment Service
    • Walk-in
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University.
    • Not a current Auburn employee
    • Current Auburn employee in position less than one year
    • Current Auburn employee in position more than one year
  3. * Do you have a Bachelor's degree or higher from an accredited institution in Business, Management, Finance, Accounting, or related field OR a high school diploma or equivalent with 10 years' experience in the management of contracts and grants?
    • Bachelor's degree in stated or related field of study with 2 years' relevant experience
    • Master's degree in stated or related field of study
    • High school diploma with 10 or more years of relevant experience
    • No experience
  4. * Please describe your related experience in detail and provide the job titles of the positions in which you obtained it. If you do not have related experience, please enter 'N/A'

    (Open Ended Question)

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