Senior Grants Administrator
Senior Grants Administrator
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.
Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.
Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.
About the Opportunity:
The Bouve College of Health Sciences seeks a Senior Grants Administrator to join their team in the Office of Research (BCORe). The perfect candidate for this role appreciates working in a dynamic environment, is detail orientated and has the ability to work independently.
Bouve College of Health Sciences is comprised of four preeminent schools of study encompassing approximately 1,000 faculty and staff, 5,000 students, and 40,000 alumni.
Please note: The primary work location for this position is the Boston MA Northeastern University Campus Location. Until our full return to campus, which is still to-be-determined, this interview process will be conducted remotely- including virtual interviews, remote onboarding, and remote work. An alternative work arrangement (“fully remote based work”) is available for candidates outside of Massachusetts, or areas within reasonable commuting distance to the Boston, MA campus.
To learn more about our students, faculty and staff in the Bouve College of Health Sciences see this website : https://bouve.northeastern.edu/bouve-story/
The Senior Grants Administrator serves as a member of a team of professionals in the Bouve ́College Office of Research (BCORe), primarily responsible for assisting faculty and departmental administrative staff throughout the grants management life-cycle. On the post-award side, this may include: provide timely routine and ad hoc reports to PI's on their grants; manage and monitor grant funding including payroll and non-salary expenditure review; adjust payroll distribution as needed; submit cost transfer requests as needed; monitor grant effort, communicate external regulations to faculty and staff; serve as a primary liaison for BCORe with the central office, Northeastern University Research Enterprise Services (NU-RES); review sponsor financial reports; and oversee project activity through closeout.
The Senior Grants Administrator may also provide cross functional support to pre-award colleagues in BCORe. This may include: supporting the development and submission of federal, non-federal, state, foundation, corporate, and industry grant proposals. This person may assist with the identification of funding opportunities, development of proposal budgets; coordination of sub-contracts on proposals; check for compliance with institutional policies and sponsor requirements; and review grant proposals prior to submission to the central office, (NU-RES).
The Senior Grants Administrator will support the research data management functions and research reporting of Bouve as needed. This includes management of transaction logs, running periodic reports of proposal and award activity and trends within College and related Bouve faculty. Serve as liaison with Priority vendor, address technical matters and assure that financial reports are generated and shared with PI on a timely basis.
- Perform ongoing operational tasks within assigned workstream,
which may include:
- Post-Award Support: Monitor sponsor award spending for
allowability and compliance with federal and sponsor regulations.
Managing payroll and sponsored project effort oversight. Develop
and monitor budgets and award burn-rate to confirm good financial
standing. Assist with the submission of annual progress reports and
final reports in collaboration with NU-RES. Proactively follow
cleanup and closeout procedures on expired accounts according to
institutional policy and good accounting practices. Liaise with
NU-RES and complete administrative paperwork as
- Pre-Award Support: Assist principal investigators with proposal
and budget preparation, including support with biosketches, other
support pages, federal and foundation proposals. Follow compliance
regulations established by funding agencies and by the university.
Work closely with other BCORe staff, PIs, NU-RES officials and
department administrators for proposal submission and award
administration. Assist with identifying sponsored program
opportunities for Principal Investigators within the
- Data Management: Maintain transaction activity logs and awards
documents. Run periodic reports of proposal and award activity and
trends within College and related to Bouve Faculty.
- Work with Principal Investigators, Administration and sponsors
to provide excellent customer service and resolve complex issues
related to sponsored project.
- Develop and manage relationships across key sponsored research
stakeholders; communicate with researchers, administrators, and
sponsors to facilitate timely proposal submissions.
- Ensure provision of customer service assistance to outside
agencies in the ongoing administration of grants and
- Keep up-to-date on sponsor requirements, institutional
policies, and state and federal regulations, and proactively update
team members on applicable changes.
- Bachelor's degree and 4 - 6 years of experience in pre- and/or
post-award grant administration, preferably in an academic setting
with broad understanding of academic operations and research
required. Masters preferred.
- 3-5 years of grant accounting support experience is
- Must be comfortable working independently and as part of a
team, and be comfortable meeting deadlines and balancing competing
- Demonstrate technical proficiency required to do the job;
possess knowledge in the profession; provide technical expertise to
others; have and use cross-functional knowledge to support
o Knowledge of and experience in federal regulations including OMB Uniform Guidance, FAR, and other sponsor agency policies and regulations to maintain compliance with terms and conditions of the award.
o Knowledge of regulations relating to federal grants and award administration. Direct experience submitting proposals, managing awards, and working with research investigators.
o Knowledge of accounting standards and experience performing financial analysis.
- Demonstrate written and verbal communication and interpersonal
skills. Strong customer service orientation. Experience in
maintaining confidential materials.
- Strong organizational skills, attention to detail, and ability
to manage deadlines.
- Familiarity with Banner, Priority, Coeus, Grants.gov, or
ASSIST, NSF Fastlane, and proposal central, strongly
- Strong proficiency in financial analytical tools including
Northeastern University offers a comprehensive and competitive employee benefits program for all full-time regular faculty and staff including medical plans, a dental plan, medical and dependent-care reimbursement accounts, retirement plans, life insurance benefits, disability programs, and tuition reimbursement.
Our commitment to Diversity, Equity, and Inclusion: Bouve College of Health Sciences values and respects the multiple and diverse identities of our shared humanity across race, ethnicity, class, ability, language, gender, sexuality, age, nationality, and military service. We are committed to enlivening the climate of diversity at Bouve through teaching, learning, dialogue, and relationship building. We seek to nurture inhabitable and welcoming spaces where all members feel that their ideas, voice, and lived experiences matter. We avow that differences in perspectives exist, are to be anticipated, and that respect for our differences is foundational to the universe of ideas that enrich our lives and professions. We are committed to advocacy, inclusion, and justice for all.
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.
To apply, visit https://careers.pageuppeople.com/879/cw/en-us/job/506139