Senior Assistant Registrar
- Employer
- The Juilliard School
- Location
- New York, United States
- Salary
- Salary Not specified
- Date posted
- Apr 21, 2021
View more
- Position Type
- Administrative, Student Affairs, Admissions, Enrollment, Retention & Registrar
- Employment Level
- Administrative
- Employment Type
- Full Time
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The Senior Assistant Registrar is responsible for managing
transcript and enrollment verification services, and serves as the
chief liaison for the Barnard/Columbia Exchange Program. The senior
assistant registrar oversees the office’s external and internal
communications and serves as a critical member of the academic
advisement team.
Responsibilities: • Oversees all aspects of
Transcript Services including serving as the School’s liaison with
the National Clearinghouse for transcripts and enrollment
verification. • Chief evaluator of all academic credentials of
incoming students. • Serves as the academic advisor for Music
students, and as the Academic Advisor and Coordinator of the
Barnard, Columbia and Juilliard (BCJ), and Fordham Exchange
programs. • Assists with the management of the degree audit
system and serves as the primary auditor of dance and drama student
records. • Coordinates the online registration set-up for the dance
and drama students. • Oversees the registration of chamber music
and small performance ensembles. • Manages and maintains the
physical student academic records including archival files and
files stored on microfilm. • Assists Associate Registrar
coordinating and presenting FERPA information to students and
staff. • Assists Associate Registrar the Registrar’s Office
information posted on the Intranet, Internet, bulletin boards, and
LCD screens. • Manages all correspondence with students and faculty
regarding registration and graduation procedures. •
Coordinates a variety of projects, including the development of
online forms and other informational and procedural documents. •
Assists the Registrar in the dissemination of statistical reporting
to various administrative and academic department. • Assists the
Associate Registrar with preparations for the Commencement
Ceremony. • Assumes responsibility for the operation of the
Registrar’s Office in the absence of the Registrar and Associate
Registrar. • Assists with front office customer service, including
answering phones and handling walk-ins. • Travel to attend
conferences and seminars as needed and directed. • Performs other
related duties as assigned. Minimum
Requirements: • Bachelor’s degree. • Minimum of 3-5
years of experience in an Admissions or Registrar’s office. •
Strong knowledge of federal, state and local laws governing student
privacy (FERPA) and records administration and retention. •
Strong computer skills, including three years of current experience
with student information systems, knowledge of word processing,
database, spreadsheets, communication, and presentation software. •
Willingness to work as part of a team in a collaborative
environment. • Strong customer service orientation and
problem-solving skills. • Ability to maintain sensitive and
confidential information. • The successful candidate must be able
to work well with all levels of employees, be flexible in nature,
have sound judgment with an open and collaborative style that
encourages teamwork and cooperation beyond the immediate team to
the broader organization. • Ability to work with a wide range
of constituencies (staff, students, faculty, and administrators)
with diplomacy and tact. • Understanding of the mission of The
Juilliard School as well as the School’s commitment to equity,
diversity, inclusion, and belonging. Preferred
Background: • Experience in the performing arts. •
Experience in academic advisement. • Experience with evaluating
foreign academic credentials. • At ease with adapting to new
software. The Juilliard School has an ongoing
commitment to the principles and practices of diversity and
inclusiveness throughout the community and strongly encourages
applications from candidates who would enhance the diversity of the
School's administration.
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