Division Assistant, Student Development/Business
Title: Division Assistant, Student Development/Business
Reports to: Director of Student Development and Dean of Liberal Arts, Business, and Information Technology
Grade: B22 FLSA: Non-Exempt Date: March 2021
PURPOSE OF POSITION:
Provide administrative assistance to Director of Student Development and to the Business Division assisting with institutionalized operations, ongoing projects and daily processes.
KEY MEASURABLE EXPECTATIONS:
The following are duties that are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.
- Make appointments and schedule meetings
- Maintain confidentiality of student, faculty, and staff matters
- Process and compose letters, forms, memos, emails, spreadsheets, presentations, grant documents, and reports using Microsoft Word, Excel, PowerPoint and Colleague
- Maintain electronic and paper filing systems
- Take and screen telephone calls
- Process purchase orders, requisitions, travel requests, and work orders
- Support full-time and adjunct Business Division and Student Development faculty
- Order books and supplies
- Assist with class scheduling and staffing
- Prepare faculty payroll information
- Process hiring paperwork and schedule drug screenings for new adjuncts
- Track grant spending and prepare draft financial reports for Accounting
- Maintain specialized databases as reference for Campus Security, Vice President of Academic Affairs, and designated Student Development staff.
- Document and maintain locating system for all non-ambulatory students in the event of emergency evacuation.
- Other duties as assigned.
REQUIRED SKILLS & QUALIFICATIONS
Minimum Training and Experience Required to Perform Essential Job Functions
- A.A.S. Office Technology/Administrative Assistant or equivalent experience required
- Twelve months of secretarial/office experience
- Data entry experience
- Knowledge of Microsoft Office – Word, Excel, PowerPoint, experience with Colleague
- Demonstrated communication skills.
- Ability to work as a team member.
- Ability to discern appropriate actions in confidential and potentially volatile situations.
- Demonstrated office technology skills including typing, filing and organization.
- Possess a high level of computer and technology literacy.
- Ability to multi-task with a consistent approach to customer service.
- Ability to work with little supervision to complete tasks.
Lewis & Clark Community College is an Equal Opportunity Employer and Affirmative Action Employer. In compliance with the Americans with Disabilities Act, LCCC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. It is also the policy of the College to prohibit any form of harassment based on an individual’s protected status, such as gender, color, race, ancestry, religion, national origin, age, disability, marital status, veteran status, citizenship status, sexual orientation or other protected group status as defined by law. If interested, please contact the Human Resource Department, Erickson Hall – Room 107.
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