Sr. Grants & Contract Analyst

Responsible for reviewing and approving all sponsored project proposals forwarded to the Departmental Sponsored Projects Office. Review is based upon accuracy, content, and adherence to institutional, government, and other sponsor guidelines. Review budget justification for appropriateness and completeness of content. Will compare budget detail to budget justification for consistency.

Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures. Assist Divisional Staff and/or Principal Investigators in completion of required information.

Work with investigators and budgetary staff to improve awkward phrasing or presentation.

Confirm that anticipated promotions and other increases are calculated into the cost of the project.

Assure IRB protocol numbers and approval dates are valid and appropriate human subject compliance training has been completed by key personnel. Assures animal protocol numbers are valid.

Assist in the coordination of large multi-center proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data.

Responsible for tracking proposals and other documentation through signature/approval processes.

Assist in pre-award coverage for Department of Medicine divisions.

Post-Award:
Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports, and specific documents related to training grants i.e., statement of appointments, payback agreements, and terminations. Advise the Departmental Chairman and relevant department personnel on changes in sponsored research policies. Maintain departmental grants database system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator. Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e. Resource Database) for various faculty, Directors, Administrator, and Chairman. Assist with the analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning. Serve as one of the Department’s finance and administrative staff who act as a liaison with university and hospital areas such as the School of Medicine’s Business Office, Research Administration, Research Accounting, Dean’s Office, Human Resources, JHU Controller’s Office, Tax Office, and JHH Finance Office. Participate in the development and instruction of the Department of Medicine’s Sponsored Research Training Program for divisional faculty and staff.

Education and Experience:

• Bachelor’s degree required, and a minimum of four years of related experience in sponsored research and/or financial positions, preferably in an academic medical setting
• NIH Grant and Contract experience required
• Advanced knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required
• Additional experience may substitute for some education, and some additional education may substitute for some experience, to the extent permitted by the JHU equivalency formula.
  • JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Skills and Abilities:

• Knowledge of Sponsored Research and Grants Administration
• Knowledge of accounting and budgeting theory and practices
• Specific knowledge of the operation of the department preferred
• Ability to make independent judgements and to act on decisions on a daily basis
• Ability to work for long periods of time without direction
• Ability to prioritize own work and work of staff as needed
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines
• Very strong organizational skills, analytical and problem solving abilities, and attention to detail
• Demonstrated ability to coordinate projects independently and work constructively as part of a team
• May oversee or coordinate the work of others
• Ability to maintain confidentiality
• Strong interpersonal and communication skills, both oral and written
• Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts
• Proficient in use of Coeus, SAP, Microsoft Excel, Word, PowerPoint, and the internet
• Ability to prioritize own work