Specialist I/II, Accounts Payable

Alabama, United States
Salary Not Specified
Apr 20, 2021
Employment Type
Full Time

Position Details

Requisition Number


Home Org Name

Mechanical Engineering

Division Name

Samuel Ginn Col of Engineering

Position Title

Specialist I/II, Accounts Payable

Job Class Code


Appointment Status


Part-time FTE

Limited Term


Limited Term Length

Job Summary

This position prepares vouchers, requisitions, professional services contracts and collection reports. The position also reconciles P card transaction for all Mechanical Eng Faculty and Staff.
Reviews, investigates and corrects errors in financial entries
Assists Faculty and Staff with any questions regarding AU spending policies.

Essential Functions

Performs purchasing card reconciliation. Communicates with P cardholders to get invoices and FOPs in a timely manner. Self-audit P card for FOP accuracy and balance.
Process all vouchers. Vendor vouchers, travel vouchers, journal vouchers, collection reports, requisitions, professional service contract. Invoices and other vouchers will be processed using banner software. File vouchers electronically and/or in a filing cabinet.
Responds to PBS P card audits and assist in resolving any issues. Follow up with P cardholder if PBS inquires about a P card transaction.
Assists with account reconciliation process. All department accounts are reconciled in a monthly basis and email to the respective faculty and staff. .Reviews accounts for potential Departmental Error Correction by reviewing a balance report. Identify errors and correct them.

Education Level

High School Diploma or equivalent

Field of Study

Years of Experience

Level I requires 4 years of experience

Area of Experience

Experience in financial support services involving accounts payable, purchase card reconciliation, and/or procurement

Requirements for Additional Job Levels

Level II – High school diploma or equivalent plus 6 years of relevant experience.

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

High Education experience
Bachelor’s Degree
Experience in Banner

Salary Grade


Salary Range

$22,300 - $41,700

Job Category


Working Hours if Non-Traditional

List any hazardous conditions or physical demands required by this position

Posting Date


Closing Date

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How were you made aware of this opportunity?
    • AU Employment website
    • Employment websites (Indeed, HigherEd Jobs, etc.)
    • Veterans Assistance Services
    • Disability Assistance Services
    • Newspaper
    • Professional Journal
    • Listserv
    • HR email
    • Social Media
    • State Employment Service
    • Walk-in
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University.
    • Not a current Auburn employee
    • Current Auburn employee in position less than one year
    • Current Auburn employee in position more than one year
  3. * Do you have a high school diploma or equivalent?
    • Yes
    • No
  4. * Do you have 4 years of experience in financial support services involving accounts payable, purchase card reconciliation, and/or procurement OR a degree to use in lieu of years of experience?
    • Yes
    • No

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