Special Assistant to the President

Description/Job Summary

The Special Assistant to the President has a chief role to first provide high level day to day administrative and confidential support for the President and the functions of the executive office. The Special Assistant may serve in some advocacy role regarding government and business relations for the College. The individual is primarily responsible for working with the President to promote a shared governance environment, and to promote strategic and operational priorities related to all functional areas at the College; and other projects as assigned. As the Special Assistant the individual provides administrative support for meetings and prepares planning summaries and follow up activity related to the Cabinet and other working sessions. This is an “executive level administrative position” and requires an individual with broad knowledge and senior experience about the organizational reporting lines and cross functions within an institution of higher education.

Responsibilities/Duties
  • Assists to develop and manage operational strategies which advance the College’s agenda.
  • Works with the President and Cabinet on formulating the broad framework and implementation of the strategic planning process.
  • Tracks priority legislation and in consultation with the President provides information for pending policy changes.
  • Works to establish and implement short- and long-range goals, objectives, policies, and operating procedures for the College.
  • Reviews the College’s Board approved policies and collaborates on improvements or revisions in concert with the President.
  • Assists with managing the institutional shared governance and committee infrastructure.
  • Reviews current State law and COMAR and recommends legislative and regulatory changes to improve College operations, efficiency, and funding.
  • May work with government relations to prepare proposals for statutory improvements to be submitted for introduction to the General Assembly.
  • Monitors the comprehensive list of follow up reports the College must submit to the legislature and regulatory bodies.
  • Assists with determining sources of grant funding from other State of Maryland executive agencies for capital improvements or other purposes to benefit the College.
  • Works directly with the President and Cabinet to implement change and report on improvements required for the College’s Realignment tasks.
  • Assists with the development of position statements and testimony on legislative bills and amendments.
  • Serves as a staff liaison to government offices, city of Baltimore offices and other state agencies.
  • Identifies key leaders with whom the President and appropriate College staff should meet, and coordinates logistics and briefings as needed.
  • Maintains up-to-date information regarding higher education issues and opportunities.
  • Coordinates preparatory sessions with the President and appropriate Cabinet members prior to key hearings and briefings.
  • Participates with the Maryland Association of Community Colleges (MACC) Committees on behalf of BCCC as assigned by the President.
  • Arranges special meetings, forums, and events on and off campus with external stakeholders.
  • Works with faculty and staff to invite external officials to campus for speaking engagements.
  • Assists the President and executive staff with compiling and analyzing data relative to strategic planning, accreditation, enrollment, and outreach for the College.
  • Works collaboratively with Marketing and Communications to promote open and accurate internal and external communications.
  • Drafts presentations, working proposals and talking points for the President.
  • Works with Communications to coordinate messaging for high-priority initiatives and sensitive announcements.
  • Other related duties as assigned.
Required Qualifications
  • Bachelor’s degree required, in Business, Political Science, Public Administration, Sociology, or related field.
  • Must demonstrate flexibility to adapt to the dual functions required.
  • Minimum of 5 years administrative experience at the Director level or above ; detail oriented; advanced computer/technology skills and demonstrated ability to handle multiple projects and responsibilities; excellent written and verbal skills, and experience with research, data analysis and fact checking.
  • Must have administrative experience in a College or University environment.
Preferred Qualifications
  • JD or Master’s degree in business administration or related discipline.
  • (7-10 years) administrative experience is preferred developing programs and formulating policy in a higher education setting.
  • Experience working in a central/executive office with comprehensive administrative responsibilities.
  • Experience using Microsoft applications including Power Point, Excel and Share-Point.
  • Demonstrated senior level administrative experience and success at an institution of higher education working with a President, Cabinet office, or Board.

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