Graduate Advisor and Department Coordinator

Oregon, United States
Salary Not specified
Apr 20, 2021
Position Type
Faculty Positions, Arts, Music
Employment Level
Employment Type
Full Time

Graduate Advisor and Department Coordinator

Job no: 527334
Work type: Officer of Administration
Location: Eugene, OR
Categories: Academic Advising/Support, Music/Dance

Department: School of Music and Dance
Appointment Type and Duration: Regular, Ongoing
Salary: Salary range starts at $41,000
Compensation Band: OS-OA04-Fiscal Year 2020-2021
FTE: 1.0

Application Review Begins
May 3, 2021; position open until filled

Special Instructions to Applicants
To ensure consideration, please upload the following with your online application by the review date:
  • A resume of your professional work experience and education
  • A cover letter highlighting how your knowledge, skills, and experience qualify you for the requirements, competencies, and, if applicable, preferred qualifications outlined in the job posting.

    Please note, as part of the application process, you will be asked to provide the names and contact information of at least three professional references.

    Department Summary
    The School of Music and Dance (SOMD) has an enrollment of more than 800 music and dance majors and minors, a faculty and staff of 85, and approximately 70 graduate employees. A wide variety of undergraduate and graduate degree programs are offered, from the baccalaureate through the doctorate, including programs in dance, music performance, collaborative piano, music education, composition, theory, musicology, jazz studies, piano and string pedagogy, conducting, music technology, and music with a liberal arts emphasis. The school is known for being the only comprehensive school of music and dance in the state of Oregon.

    Position Summary
    The Graduate Advisor and Department Coordinator shares their time between advising and supporting the Graduate Office along with providing administrative support to two music departments and the department heads.

    This position provides academic advising for a diverse population of graduate students in the school's music programs including master's and doctoral degrees, specializations, and certificates which includes support regarding curriculum and degree requirements and providing clear understanding of academic requirements and planning toward graduation. They assist the Associate Dean for Graduate Studies with overseeing the Graduate Office which includes administering student enrollment activities, communicating with current and prospective students, maintaining records and tracking student progress, helping coordinate GE employment procedures, participating in on-campus recruiting which includes presentations at SOMD annual audition days and school-specific recruiting efforts including campus visits, onboarding new graduate students and presenting orientation sessions, maintaining graduate student forms and resources, and participating in school committees such as the Graduate Committee and Curriculum Committee.

    The Graduate Advisor and Department Coordinator supports the Department of Academic Music and Department of Music Performance department heads with tasks like coordinating travel arrangements and calendar scheduling. This position is charged with attending and taking minutes at department faculty meetings, creating and distributing department communications to students and faculty, helping onboard new faculty, and serving as a resource for faculty, staff, and department heads to contact regarding requests or problems that may arise. They also help with collecting and analyzing data for our accreditation and establishing department procedures and deadlines for projects such as assigning faculty course loads, annual reviews, and peer evaluations.

    This position is responsible for knowing, interpreting, and communicating complex school and university policies to both internal and external audiences. This position requires the ability to complete projects in a timely manner with minimal guidance and requires occasional work outside the typical workday, including evenings and weekends.

    The Graduate Advisor and Department Coordinator works in collaboration with the music department heads and the Associate Dean for Graduate Studies, and reports to both the Associate Dean for Graduate Studies and the Executive Assistant to the Dean.

    Minimum Requirements
  • Bachelor's degree with one-year professional advising experience, or master's degree
  • Degree or relevant experience in music, performing arts, or arts administration-related field

    Professional Competencies
  • Excellent communication and interpersonal skills, including ability to work and communicate with individuals from a variety of backgrounds and abilities
  • Outstanding customer service skills
  • Ability to work independently with a high degree of initiative and skill without supervision while handling frequent interruptions and shifting priorities
  • Ability to meet deadlines, anticipate needs, manage and prioritize multiple tasks or projects, and follow through
  • Demonstrated potential to contribute effectively to a team dedicated to creating a positive, dynamic, and inclusive working and learning environment
  • Ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information
  • Expert computer skills and knowledge of database software especially in Microsoft Office suite, and ability to create systems as needed to handle changes to many complex departmental processes

    Preferred Qualifications
  • Master's degree, preferably in a music, performing arts, arts administration, or related field
  • Relevant experience working in higher education, preferably in a large college/school of music setting
  • Experience providing academic advising/student services support for master's and doctoral students
  • Administrative office experience including experience coordinating office procedures and generating documents
  • Experience in public speaking
  • Experience with university systems such as Banner, Cognos, Slate, Concur

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit