Coordinator of Facilities

Oregon, United States
Salary Not specified
Apr 20, 2021
Employment Level
Employment Type
Full Time

Coordinator of Facilities

Job no: 527340
Work type: Officer of Administration
Location: Eugene, OR
Categories: Student Life/Services, Facilities/Grounds/Skilled Trades

Department: Physical Education and Recreation
Appointment Type and Duration: Regular, Ongoing
Salary: $46,000 - $48,000 per year
Compensation Band: OS-OA05-Fiscal Year 2020-2021
FTE: 1.0

Application Review Begins
May 17, 2021; position open until filled.

Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application which will include the following materials:
  • Cover letter which expresses your interest in the position and specifically addresses how you meet the requirements of the position. Refer to the minimum requirements, professional competencies and preferred qualifications contained within the job announcement. Describe how your skills, abilities, and experience allow you to meet and/or exceed these requirements. Provide appropriate examples to show details and experience. Please discuss each element completely, but succinctly.
  • Current resume, which includes dates of employment
  • Answer to the following supplemental question:
    1. The Division of Student Life is committed to creating an increasingly diverse organization that actively respects, includes, and engages everyone. What does this mean to you and how, if you were selected as the Coordinator of Facilities, will you help us meet this goal? Further, how will you encourage and develop a commitment to inclusivity within your sphere of influence?

    Applications that do not include all of these required materials will be considered incomplete and will not be reviewed.

    Questions regarding the application procedure can be sent to:
    Patty Smith
    Executive Assistant
    Physical Education and Recreation

    Department Summary
    The Physical Education and Recreation Department (PE and Rec) plays a vital role at the University of Oregon in educating, engaging, and inspiring the campus community to live active, balanced lives! As part of the Division of Student Life, we expand learning beyond the classroom and facilitate positive experiences to support physical, emotional, and social wellbeing, as well as student success. We actively cultivate a safe, inclusive, and accessible environment at the Student Rec Center that honors diverse needs and encourages people of all abilities and backgrounds to participate.

    The Department is comprised of four primary areas, each headed by an Associate Director:
    1. Recreation Programs (intramural sports, fitness, aquatics, rock wall, informal recreation, special programs & youth sports camps)
    2. Physical Education (academic course curriculum)
    3. Facilities
    4. Business and Operations (assessment, development, marketing and business services, and facility operations)

    PE and Rec offers world-class facilities, a long tradition of curricular-based physical education classes, and a growing and diverse set of programs, but what really sets the department apart is the culture co-created by the people who work here. We are committed to equity, inclusion, and social justice and foster a diverse and culturally aware community. PE and Rec team members are cooperative and collaborative, both within and outside the department, and we strive for excellence in everything we do for our community. We demonstrate integrity in our interactions and challenge each other to continually grow and develop. We also can't fail to mention that we have a lot of fun together!

    Position Summary
    The Coordinator of Facilities is responsible for the administration of custodial operations for the Department of Physical Education and Recreation (PE & Rec). This includes direct supervision of 8 in-house custodial staff and contractors in the performance of sanitation and labor needs to ensure customer service, safety, cost effectiveness, timeliness, sanitation code compliance and adherence to industry standards and practices.

    This position performs inspections and surveys to gather information for maintenance needs to improve PE & Rec facilities. Scope of facilities includes the Student Recreation Center (a multi-purpose recreation/physical education facility) and three satellite facilities (Gerlinger Hall/Annex, Mac Court, and Student Tennis Center) that are shared among other departments/entities.

    The Coordinator of Facilities ensures a safe and service friendly environment for all who participate in the facilities and programs of the Department of Physical Education and Recreation.

    The Coordinator makes decisions on work priorities, necessary supplies and equipment, the means of accomplishing duties, training requirements and delivery of required custodial trainings, and personal and public safety. Work productivity as well as safety of self, co-workers, and facility users is affected by these decisions.

    The ability to work a flexible schedule including early morning, evening, and weekend work is required.

    This position reports to the Associate Director for Facilities and works cooperatively and collaboratively with PE and Rec staff, all members of the Facilities and Operations team, and other institutional stakeholders.

    Minimum Requirements
  • Four years of personnel supervisory experience with service staff
  • Two years of custodial services experience in a commercial setting
  • CPR and 1st Aid certification or the ability to obtain within six months of employment

    Professional Competencies
  • Demonstrated experience with and/or commitment to working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment
  • Working knowledge of computer applications (e.g., Word, Excel, e-mail, database tracking, and maintenance management system)
  • Excellent oral and written communication skills along with customer service experience

    Preferred Qualifications
  • A comprehensive understanding of university recreation center facility operations and services
  • Two years of experience overseeing laundry equipment and services
  • One year of demonstrated experience working with schedule management systems
  • Associate degree or bachelor's degree

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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