Grant

Grant & Research Administrator

Job no: 527216
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Research/Scientific/Grants

Department: CAS Administration
Appointment Type and Duration: Regular, Ongoing
Salary: $60,000 - $65,000 per year
Compensation Band: OS-OA07-Fiscal Year 2020-2021
FTE: 1.0

Internal Only

Application Review Begins
March 23, 2021; position open until filled

Special Instructions to Applicants
Please submit a resume and a cover letter that clearly explains how you meet the minimum qualifications for this position, as stated in the job posting. Your materials should include contact information for three professional references.

Department Summary
The University of Oregon's (UO) College of Arts & Sciences (CAS) is a large and complex college that offers the core liberal arts and sciences curriculum at the University of Oregon. As of 2019, the majority of undergraduates at UO go on to pursue a degree in one of the College's 40+ undergraduate degree programs. CAS also has 30+ doctoral programs that produce approximately 75% of the Ph.D.s at the University of Oregon. CAS is home to approximately 750 faculty, over 1000 graduate employees, and around 200 administrative employees. CAS has annual budgeted operations expenditures of approximately $155 million and utilizes slightly more than half a million square feet of space spread over 50 separate buildings both on- and off- campus.

The CAS Center for Research Services (CCRS) was instituted in spring 2020 to provide a central, shared services model of research support to CAS units served. All tenure-related faculty in CAS, across the Humanities, Social Sciences, and Natural Sciences divisions, are required to be engaged in an active research program and make original contributions to their respective fields of knowledge. This has resulted in approximately $55 million in grants and contracts from federal, state, and foundation sources for CAS. Initially supporting 12 departments with varying levels of research activity, the CCRS is expected to grow as more faculty and units opt in to its services.

Position Summary
This position is part of the CAS Center for Research Services (CCRS), serving as Department Grant Administrator for the CCRS and working as a participatory and collaborative lead member of the CCRS team. This position is part of the CAS Center for Research Services (CCRS) and is funded for three years. It will be working primarily in the Center for Environmental Futures (CEF) on the recently awarded Mellon Foundation Just Futures grant. The position has primary responsibility for post-award management, including grant and contract administration, monthly reconciliation, budget forecasting, review of expenses, and progress reporting. The work for CEF also involves program management activities such as assisting with hiring, travel, and contracts with vendors. This position assists researchers in working with the UO central grants office to resolve any grant concerns that may arise. In addition, this position will be responsible for coordinating UO proposal clearance, helping create budgets, uploading application documents, and accurately reviewing institutional and agency requirements for successful online grant submission (NIH, NSF, foundations, etc.).

The successful candidate will have a strong customer service focus, be a self-starter who is able to work independently as well as part of a team to meet shared and individual goals, and will have demonstrated the ability to be flexible, adaptable, and responsive. In addition, the successful candidate will have the ability to work effectively with faculty, staff, and students from diverse backgrounds and will maintain the highest ethical standards. The successful candidate will be able to guide team members in best practices in research administration. This position provides cross-coverage and supervision for classified employees on the CCRS team. This position works closely with faculty and staff from various departments, with various UO departments involved in submitting proposals and administering funds (Sponsored Projects Services, UO Business Affairs, etc.), and with external institutions (sponsors, subrecipients, pass through entities, etc.).

This position requires the consistent exercise of professional sensitivity, confidentiality, and independent judgement. It also requires comprehensive knowledge of the University of Oregon grant administration policies and practices, as well as the ability to interpret, communicate, and apply the Oregon Administrative Rules, University policies and procedures, and the federal Uniform Guidance (CFR 200).

Minimum Requirements

• Three years of grant/contract coordination experience with responsibility for obtaining and monitoring the use of grant funds and/or negotiating and administering public or private service contracts; AND
  
• A Bachelor's degree
  
  Three additional years of the above experience may substitute for the degree requirement.
  
  Professional Competencies
  
• Proficient in Microsoft Office applications
  
• Demonstrated adaptability and flexibility in an environment of procedural change
  
• Program management skills
  
• Interpersonal skills
  
• Strong oral and written communication skills
  
• Ability to learn quickly and independently
  
• Ability to teach and guide others
  
  Preferred Qualifications
  
• Three years of experience in award administration
  
• Fund accounting experience
  
• Experience serving a diverse client/customer base
  
• Experience in higher education
  
• Experience with accounting software and/or an ERP system such as Banner
  
• Experience with grant management software (NIH Commons, FastLane, etc)
  
• Certified Research Administrator
  
  FLSA Exempt: Yes
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/527216/grant-research-administrator
  
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