Job no: 527180
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Executive/Management/Director
Department: Early Childhood CARES
Appointment Type and Duration: Funding Contingent (Faculty, Research OAs), Ongoing
Salary: Commensurate with experience
Compensation Band: OS-OA07-Fiscal Year 2020-2021
Application Review Begins
April 1, 2021; position open until filled
Special Instructions to Applicants
To ensure consideration, please upload the following with your online application:
- A current resume.
- A cover letter highlighting how your knowledge, skills and
experience qualify you for the requirements, competencies and if
applicable, preferred qualifications outlined in the job
Early Childhood CARES is an Outreach Program in the College of Education (COE) and is a partner with the Center on Human Development - University Center on Excellence for Developmental Disabilities (CHD - UCEDD). Early Childhood CARES is funded by the Oregon Department of Education and is part of the statewide network of nine regions that provide early intervention and early childhood special education programs through Education Service Districts (ESDs) under the Individuals with Disabilities Education Act (IDEA).
Early Childhood CARES provides Early Intervention (EI) and Early Childhood Special Education (ECSE) services to children from birth to school age who have developmental delays or disabilities in Lane County. Each year it serves over 1,800 children who have developmental delays or disabilities.
Early Childhood CARES services include parent consultation, parent-toddler groups, specialized preschools, consultation to children in community preschools or child-care, speech, physical and/or occupational therapy and developmental assessments. Early Childhood CARES staff are licensed professionals with specializations in the areas of early intervention/early childhood special education, speech therapy, physical therapy, autism, and behavior. The program is managed by two Co-Directors and consists of approximately 90 faculty, 55 permanent assistants and associate teachers, and 75 temporary staff. Early Childhood CARES manages 18 classrooms in Lane County and works with 30 preschool programs for placement of children served by the program.
For more information about the Early Childhood CARES please visit: https://earlychildhoodcares.uoregon.edu/.
The responsibility of the Business Manager is to serve as the Administrative/Fiscal officer for Early Childhood CARES and ecWeb. The Business Manager provides leadership and management related to finance and budget for all Early Childhood CARES and ecWeb activities (including state, federal and foundation grants and contracts, designated operating accounts, indirect cost accounts, Medicaid funds and UO Foundation accounts). Specifically, the Business Manager is responsible for the organization of human and material resources, business and fiscal management, and day-to-day functioning of the research unit in order to ensure the viability and success of the programs. The Business Manager interacts daily with staff members, the public, and local teachers.
The Business Manager manages the Oregon Department of Education and ecWeb grants of approximately $18,000,000 annually, and other fund accounts with a combined total of approximately $20,000,000. The position provides administrative and fiscal oversight of EC CARES operating funds with the following responsibilities: providing fiduciary oversight of EC CARES expenditures and internal quality controls; strategic budgetary planning and allocation of funds supporting personnel and operations; overseeing and managing all aspects of grant submission and contract preparation as well as the execution and completion of final reports; and managing business and research operations.
Additionally, the Business Manager serves as a member of the Leadership Team, contributing to strategic planning and the development of policy and annual objectives for the unit. The person in this position is responsible for the dissemination and operationalization of policy and goals within the unit. This position also serves as an extension of the Co-Directors, acting as their representative when requested, with authority to represent EC CARES as appropriate and to coordinate with other units within the UO and with external partners on behalf of EC CARES.
The Business Manager manages facility maintenance at multiple sites for Early Childhood CARES classrooms, the main office building for the program, and storage buildings. This position also works closely with UO facilities on all issues around Early Childhood CARES buildings, safety, and construction.
The Business Manager reports directly to the Early Childhood CARES Co-Directors and has a secondary reporting affiliation with the Assistant Dean for Finance and Operations in the College of Education. The Business Manager serves as supervisor for 10-12 classified staff who support the daily office operations.
- Bachelor's degree or equivalent combination of skills,
experience, and education.
- Three years of experience in fiscal management, personnel
procedures, and supervision in a complex organization.
- Proficiency with software and technology, including accounting
and HR systems, grant submission systems (UO's and various funding
agencies'), word processing and spreadsheets.
- Excellent oral and written communication skills.
- Demonstrated ability to work effectively with faculty, staff,
administrators, and students with diverse perspectives and
- Demonstrated ability to work as part of a team in which
decisions are made collaboratively.
- Demonstrated ability to manage competing priorities and meet
timelines during periods of high demand.
- Strong analytical and financial modeling skills with proven
ability to plan effectively, strategize as a team, prioritize, and
manage many tasks at once.
- Ability to operate discretely and in full compliance with the
law and any applicable agreements on issues related to personnel
and other non-disclosure matters.
- Knowledge of HIPAA and FERPA compliance regulations.
- Bachelor's or advanced degree in business or
- Knowledge of the Banner database and Federal grant websites
such as G5.
- Familiarity with federal grant Uniform Guidance policies and
- Prior employment in the field of higher education
- Experience with grant management.
- Working knowledge of university processes such as contracting
and purchasing, travel, and payroll.
- Advanced skills in Excel.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at firstname.lastname@example.org or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
To apply, visit https://careers.uoregon.edu/en-us/job/527180/business-manager