Sr Manager, Enterprise Budget & Planning System
Arizona State University
Office of Planning & Budget
The Office of Planning and Budget (“OPB”) seeks a dedicated
professional to join our team. OPB serves as a steward of resources
and trusted advisor to University leadership to support
decision-making and enable strategy.Reporting to the Senior
Director, Budget, Planning and Analysis, the Senior Manager,
Enterprise Budget & Planning System (“Senior Manager”) serves
as the lead administrator and program manager for ASU’s
enterprise-wide budget and planning system, Workday Adaptive
Planning. The Senior Manager uses a collaborative and consultative
approach to working effectively across stakeholder groups to
support, maintain, and enhance the Workday Adaptive Planning
application for planning, modeling, budgeting, forecasting, and
reporting needs. ASU’s budget and planning system supports a $3.8
billion dollar operating budget and roughly 400 end
users. Serving as a subject matter expert for budget and
planning systems, the Senior Manager works closely with budget
units to deeply understand their business processes and needs to
deliver budget system technology that facilitates improved
practices in resource planning, allocation, management, and
reporting. This work includes operational budgeting and
forecasting, multi-year financial planning, and in the future,
tuition and financial aid planning.This position may work from an
office on ASU’s Tempe campus, or alternatively, from a remote work
location provided that the individual works on a schedule that
mirrors that of their Tempe-based colleagues.
Depends on experience
- Serves as a functional subject matter expert (SME), responsible for overseeing, managing, maintaining, and functionally supporting the Workday Adaptive Planning application.
- Gains an understanding of business requirements to identify opportunities for improvement within financial, budget, and HR applications as it relates to the annual budgeting and planning process; proactively takes the steps to consider alternatives, makes recommendations, and supports the implementation of system enhancements.
- Initiates and supports requests for enhancements to Workday Adaptive Planning to meet the changing needs of the business; this includes partnering with stakeholders across the university to host discovery meetings with end users and business and technical staff; defining and documenting functional requirements; tracking development; coordinating user acceptance testing and documenting training needs.
- Responsible for developing and updating sheets, formulas, dimensions, attributes, hierarchies, and versions to support enhancement requests.
- Maintains a working knowledge of the Workday Financial and PeopleSoft HR systems, which feed data into Adaptive Planning. Builds and maintains effective working relationships with the system administrators of these systems.
- Builds and maintains an effective working relationship with the University Technology Office to facilitate support needed for integrations, Service Now, and other services provided by that office.
- Responsible for monitoring, maintaining, running, and validating data and metadata integration processes. Coordinates with partners to rectify data issues or processes that can’t be solved independently.
- Troubleshoots application issues encountered by the business and follows up proactively by opening Service Requests (SR’s) to Workday as needed.
- Supports user acceptance testing. Develops real test scenarios according to system/process requirements, documenting expected outcomes and results. Tests and validates expected outcomes, troubleshooting reported issues and documenting results.
- Performs regression testing on previously executed test cases to ensure existing functionality performs as expected after new releases.
- Evaluates needs and works with functional leads to design user training, documentation, and business process workflow design. Provides application knowledge, support, and additional training for users.
- Remains current on the latest Workday Adaptive Planning technology releases in anticipation of future business needs and/or to improve productivity and capabilities. Understands the impact of technological change on the organization.
- Establishes and maintains user access and security.
- Participates in periodic upgrades and restructuring of enterprise systems, supporting definition and development of reporting requirements.
- Represents the university on internal and external committees involved in a variety of institutional issues.
- Supervises and oversees project teams and student workers.
- Performs other duties upon request.
Bachelor’s degree in a related field and five (5) years of
experience in financial systems administration or financial
business analysis; OR, any equivalent combination of experience
and/or education from which comparable knowledge, skills, and
abilities have been achieved.
- Evidence of a Master's degree in related field, such as Business Administration, Business Analytics, Data Science, Computer Science, Management Information Systems, Public Policy/Administration, Finance, Financial Engineering, Economics, or Higher Education Administration
- Relevant work experience, preferably in higher education, non-profit or government.( 10 years)
- Experience with Workday Adaptive Planning, including configuring Workday and non-Workday integrations, and a working knowledge of sheets, cubes, modeled and linked accounts, and HTML and Office Connect reports.
- Demonstrated knowledge of the principles, concepts, and practices in budgeting, strategic planning, information analysis, forecasting, reporting, and assessment.
- Demonstrated knowledge of financial processes, accounting systems, student information systems, and cloud-based planning and budgeting applications; experience overseeing metadata and data integrations.
- Experience working with complex data in a relational database environment.
- Experience in identifying appropriate data sources, extract and manipulate data from multiple and diverse database sources by designing, refining, and running complex data queries.
- Experience in identifying application inefficiencies, generating possible solutions, testing, and implementing improvements.
- Experience in technical and analytical abilities; ability to write intermediate to advanced Microsoft Excel macros and formulas.
- Experience in synthesizing large amounts of complex detailed materials for presentation and review to varying audiences. Must demonstrate excellent written and oral communication skills.
- Experience in using effective interpersonal communication skills to obtain and convey information related to job responsibilities; comfortable in regular interactions with mid- level, and occasionally, senior-level administrators of the university.
- Experience in planning and organizational skills, including the ability to successfully manage multiple, complex, high priority projects on deadline, often working with interruptions, a changing workflow, and potentially competing priorities in a fast-paced work environment.
- Experience in working independently (with limited, but appropriate, direction on more complex matters) and within small and large teams.
- Experience in synthesizing information while effectively managing details and multi-tasking.
- Experience in taking initiative, demonstrating resourcefulness, and displaying a sense of urgency and personal accountability in achieving results.
- Experience in promoting innovative thinking by bringing different perspectives and approaches together, combining them in creative ways to solve problems; ability to accept new ways of doing things.
- Experience in delivering a high-quality work product, free of material error, by showing concern for all aspects of the job with a high attention to detail, and accurately following established procedures for completing work tasks.
- Experience in building effective working relationships and building trust by communicating in an open manner, and following through on commitments.
- Experience in cultural competency skills to effectively engage individuals from diverse backgrounds.
- Experience in handling conflict and difficult situations in a professional way, working toward consensus.
- Experience in offering a high level of customer service
- Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
- Required to stand for varying lengths of time and walk moderate distances to perform work.
- Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
- Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
- Effective communication skills to perform essential functions.
- Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
The Office of Planning and Budget (OPB) is responsible for
facilitating the development and management of the University’s
annual planning and budgeting processes. This includes resource
planning, modeling, allocations, tracking, forecasting, and
reporting, as well as decision support analysis for unit and
enterprise-wide leadership. In addition, OPB handles external
reporting requirements and information requests from the State’s
Joint Legislative Budget Committee (JLBC), its Office of Strategic
Planning and Budgeting (OSPB), as well as the Arizona Board of
Arizona State University is a new model for American higher
education, an unprecedented combination of academic excellence,
entrepreneurial energy and broad access. This New American
University is a single, unified institution comprising four
differentiated campuses positively impacting the economic, social,
cultural and environmental health of the communities it serves. Its
research is inspired by real world application blurring the
boundaries that traditionally separate academic disciplines. ASU
serves more than 80,000 students in metropolitan Phoenix, Arizona,
the nation's fifth largest city. ASU champions intellectual and
cultural diversity, and welcomes students from all fifty states and
more than one hundred nations across the globe. ASU is a
tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an
Equal Opportunity/Affirmative Action Employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
basis protected by law.Notice of Availability of the ASU
Annual Security and Fire Safety ReportIn compliance
with federal law, ASU prepares an annual report on campus security
and fire safety programs and resources. ASU’s Annual Security and
Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf.
You may request a hard copy of the report by contacting the ASU
Police Department at 480-965-3456.Relocation Assistance – For
information about schools, housing child resources, neighborhoods,
hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.
Employment Verification Statement
ASU conducts pre-employment screening which may include
verification of work history, academic credentials, licenses, and
Background Check Statement
ASU conducts pre-employment screening for all positions which
includes a criminal background check, verification of work history,
academic credentials, licenses, and certifications. Employment is
contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will
include a fingerprint check. Employment is contingent upon
successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.Cover letter and resume required.Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.Applicant must be eligible to work in the United States; ASU Office of Planning and Budget will not be a sponsor for this position.ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.Only electronic applications are accepted for this position.IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.