School of Medicine Registrar

UCLA Health
California, United States
Salary Not specified
Apr 20, 2021
Employment Level
Tenured/Tenured Track
Employment Type
Full Time
School of Medicine Registrar       Responsibilities


The School of Medicine Registrar plays a key leadership role within the Student Affairs Office.  The Registrar operates as the supervisor and student records manager in the Registrar's Office at the David Geffen School of Medicine at UCLA, while also providing vital advising to medical students about enrollment and registration, leaves of absence, class schedules, transcripts and grades, and degree requirements.

The David Geffen School of Medicine Registrar's Office is the repository for all academic records for medical students in the School of Medicine. The Registrar's Office is responsible for student scheduling, transcript preparation, medical licensure and education verifications, among a variety of other support services provided by the Student Affairs Office.  The School of Medicine Registrar's Office strives to provide the support and resources needed to assist students to successfully complete the requirements of their programs, while also promoting the well-being of each student.

In this role, you will also be the primary liaison with main campus to help manage health, dental, and disability benefits and other resources for medical students.  As custodian of student records, the Registrar's Office is reponsible for the development, maintenance and enhancement of systems and processes, providing analytic support to campus units, providing stand alone and ad hoc reports and statistical data as needed for faculty and administration.  The client population of the Registrar's Office also includes the court systems, state licensing boards, federal and state legislators, banks, business firms, and all former students/alumni.



  • Experience in medical education or health professions education strongly preferred.
  • Bachelor’s degree strongly preferred and/or a minimum of four years of related work experience.
  • Uphold the tenets of the Cultural North Star (Do What’s Right, Make Things Better, Be Kind)
  • Proficient in working in a highly collaborative, fast-paced environment requiring strong teamwork skills as well as the ability to adapt to shifting and/or competing priorities and multiple deadlines with frequent interruptions  
  • Interpersonal and leadership skills such that the candidate can work effectively with staff, faculty, students and/or administration and communicate to all stakeholders in a clear and concise manner both verbally and in all written communications
  • Self-starting, self-directed, resourceful, flexible, dependable, proactive, ability to work independently within enterprise guidelines, strong time management skills and motivated in performing and excelling in all job responsibilities.
  • Detail oriented, accurate, prioritize assignments effectively, synthesize information quickly and accurately, able to identify problems before they happen and propose solutions.
  • High level critical thinking skills, and the ability to react and adapt to a challenging work environment.
  • Commitment to outstanding customer service, integrity and honesty.
  • Advanced knowledge of the Microsoft Windows operating environment and openness to new and evolving technology and technological solutions.
  • Maintain compliance with FERPA (Family Educational Rights and Privacy Act), and other guidelines and recommendations from AAMC, LCME, AACRAO and other regulatory bodies.
  • Ability to maintain confidentiality of information and handle issues discretely and with appropriate sensitivity
  • Ability to interact with individuals of diverse backgrounds

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.


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