Wisconsin, United States
Salary Not Specified
Apr 19, 2021
Employment Type
Full Time
Job no: 233463-LI
Work type: Staff-Full Time
Department: SMPH/EMERG MED
Location: Madison
Categories: Training, Employee Development, Other, Dean, Director, Executive, Health Care, Medical, Social Services, Management/Supervisory, Office & Administrative Support, Project Management, Quality, Risk Management and Compliance

Position Summary:

The Assistant Department Administrator (ADA) is responsible for the administrative functions, financial management/planning and operational affairs within the Department of Emergency Medicine and its service units. The ADA has all the duties and responsibilities of a Chief Operating Officer, and is responsible for the overall operations of the Department, which includes support services, facilities, purchasing and inventory, information systems and security, health and safety, compliance, medical education, human resources/academic affairs, clinical and clinical outreach and marketing.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Master's degree in business, finance, marketing, heath care administration or related field required.

Minimum Years and Type of Relevant Work Experience:

Minimum 4-6 years of experience in an academic medical center, health care environment and/or research environment with demonstrated success in the management of complex programs, activities or units required.

Additional Information:

This position requires an individual who is organized; works well under stress, and can juggle competing priorities and deadlines. The position demands a flexible schedule and the ability to work strategic hours due to workload and deadlines as necessary. External deadlines are imposed by UW Health, the School of Medicine and Public Health, University and Department. Regularly required to attend meetings and respond to questions outside regular workdays and hours, including weekends. Meetings occur at multiple locations on and off campus and with external stakeholders. This position requires excellent communication skills and awareness of ethical and political ramifications of decisions. A grasp of the overall mission and objectives of the department within the UW School of Medicine and Public Health is essential. The individual must be self-motivated, and able to work collaboratively as well as independently.

All UW School of Medicine and Public Health faculty and staff are responsible for upholding the highest standards for professional conduct and ethical behavior in pursuing the School's missions of patient care, education, research, and service. Professionalism includes: 1) demonstrating honesty, integrity, inclusivity, accountability, and fairness; 2) treating everyone, including patients and visitors, colleagues, staff, and learners, with kindness, compassion, and respect; and 3) making a commitment to altruism in all interactions. Faculty and staff are responsible for personally modeling professional conduct and inspiring and expecting professional behavior by others. The Department of Emergency Medicine expects all faculty and staff to abide by these principles of professionalism, and associated laws and university policies, in the performance of their responsibilities.

The scope of this position has steadily expanded over the years with increased complexity and duties related to the clinical practices, greater scrutiny of over the clinical template and billing processes, newly mandated health care and health care information compliance requirements, greater requirements for physician education and an increased role with the medical centers. The ADA is in a highly visible position, often standing in for the faculty leadership on strategic decision-making forums. The long-term success of the Department is dependent on the ADA overseeing the finance, operations, clinical, research and educational programs.

Complexity of the position has also increased due to new processes, including: workforce planning, mission-based financing, integrated health system budgeting, fellowship program management, extensive reporting to DEM, SMPH UW and UW Health and hiring process within both UW and UW Health.



Work Type:

Full Time: 100%

Appointment Type, Duration:



ANNUAL (12 months)

Instructions to Applicants:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process.


Michelle Rindal
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:


Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Apr 19 2021 Central Daylight Time
Applications Close: May 7 2021 11:55 PM Central Daylight Time

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