Administrative Assistant to the Director of the Murphy Center for Ignatian Spirituality
- Employer
- Fairfield University
- Location
- Connecticut, United States
- Salary
- Salary Not Specified
- Date posted
- Apr 20, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Development & Advancement, Alumni Affairs, Conference & Special Event Administration
- Employment Level
- Administrative
- Employment Type
- Part Time
Job Details
Job Description:
ESSENTIAL FUNCTIONS:
Supports the Director of the Murphy Center for Ignatian Spirituality This includes:
- scheduling appointments, meetings and events
- maintaining the entire CIS database system on a regular
basis
- responsible for updating the Information Sessions program
brochures for the fall and spring semesters with the assistance of
the university’s marketing department
- managing all new incoming applications for spiritual direction
for adults as well as students
- assisting the Assistant Director of the Center in the
evaluation of the new directee applications assigning them to one
of the available spiritual directors
- assisting the spiritual directors of the Center with room
reservations for scheduled appointments with their directees on the
CIS calendar and updating the calendar on a daily basis as
needed
- accountable for forwarding the new directee’s application to
the assigned spiritual director
- responsible for following up with the spiritual director on the
status of meeting with their assigned directee
- coordinating the setup of events with food service, room
reservations and with various departments
Provides general office support. This includes:
- greeting and assisting visitors and telephone callers
- sorting and distributing daily mail
- responding to routine correspondence including renewal of
subscriptions
- prepare purchase requisitions, check requests, employee
reconciliation reports and other financial forms
- assisting with the administrative budget
- maintaining files
- auditing incoming invoices and initiating payment
Assists with various special events, including:
- assisting the set-up and coordination of New Faculty
Orientations and New Faculty Dinners
- assisting the Assistant Director of CIS with mailings for
special events and for fundraising purposes
Participates in the professional development of the departments. This includes:
- promoting an image of efficiency and courtesy throughout the
University community and consistent with the mission of the Office
of the Vice President of Mission & Identity and the Center for
Ignatian Spirituality
- participating at meetings as necessary
- serving as a responsible committee representative as
requested
Promotes safe and secure working conditions. This includes:
- promoting the proper utilization of equipment and
materials.
- notifying supervisor immediately of any unsafe working
conditions.
Performs other related duties as requested.
Category:
Mission & Identity - Admin
All offers of employment are contingent upon a satisfactory background check.
Fairfield University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and, in this spirit, particularly welcomes applications from women, persons of color, Veterans, and members of historically underrepresented groups. The University will provide reasonable accommodations to all qualified individuals with a disability.
Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu
Company
Our scenic, 200-acre campus is situated on the Connecticut coastline, just 60-minutes away from the heart of Manhattan and less than a mile from the beaches of Long Island Sound. But it’s more than just our surroundings that make our campus unique — it’s our commitment to each and every student’s personal and professional growth and their journey to becoming individuals of purpose.
For more than 80 years, Fairfield University has been graduating adept, accomplished, and socially responsible leaders in an academic community where the learning goes deeper, the friendships are more meaningful, and the experiences stay with you long after graduation. As a values-based, student-centric, outcomes-focused Jesuit Catholic University, we are committed to educating the whole person — mind, body, and spirit — and providing students with experiential learning and professional development opportunities that give them a competitive edge in today’s job market. At Fairfield, the future is filled with opportunities as limitless as your potential, and they all begin with you.
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