Administrative Assistant to the Director of the Murphy Center for Ignatian Spirituality



Job Description:

ESSENTIAL FUNCTIONS:

Supports the Director of the Murphy Center for Ignatian Spirituality This includes:

  • scheduling appointments, meetings and events

  • maintaining the entire CIS database system on a regular basis

  • responsible for updating the Information Sessions program brochures for the fall and spring semesters with the assistance of the university’s marketing department

  • managing all new incoming applications for spiritual direction for adults as well as students

  • assisting the Assistant Director of the Center in the evaluation of the new directee applications assigning them to one of the available spiritual directors

  • assisting the spiritual directors of the Center with room reservations for scheduled appointments with their directees on the CIS calendar and updating the calendar on a daily basis as needed

  • accountable for forwarding the new directee’s application to the assigned spiritual director

  • responsible for following up with the spiritual director on the status of meeting with their assigned directee

  • coordinating the setup of events with food service, room reservations and with various departments



Provides general office support. This includes:

  • greeting and assisting visitors and telephone callers

  • sorting and distributing daily mail

  • responding to routine correspondence including renewal of subscriptions

  • prepare purchase requisitions, check requests, employee reconciliation reports and other financial forms

  • assisting with the administrative budget

  • maintaining files

  • auditing incoming invoices and initiating payment



Assists with various special events, including:

  • assisting the set-up and coordination of New Faculty Orientations and New Faculty Dinners

  • assisting the Assistant Director of CIS with mailings for special events and for fundraising purposes



Participates in the professional development of the departments. This includes:

  • promoting an image of efficiency and courtesy throughout the University community and consistent with the mission of the Office of the Vice President of Mission & Identity and the Center for Ignatian Spirituality

  • participating at meetings as necessary

  • serving as a responsible committee representative as requested



Promotes safe and secure working conditions. This includes:

  • promoting the proper utilization of equipment and materials.

  • notifying supervisor immediately of any unsafe working conditions.



Performs other related duties as requested.

Category:

Mission & Identity - Admin

All offers of employment are contingent upon a satisfactory background check.

Fairfield University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and, in this spirit, particularly welcomes applications from women, persons of color, Veterans, and members of historically underrepresented groups. The University will provide reasonable accommodations to all qualified individuals with a disability.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu

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