Capital Projects Coordinator

Oregon, United States
Salary Commensurate with experience
Apr 20, 2021
Employment Level
Employment Type
Full Time
Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.


Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.


JOB PURPOSE: This position is responsible to coordinate and assist in managing design and construction activity for Lewis and Clark College and its associated campuses.


This position is responsible for monitoring construction sites for compliance with project scope, review budgets and schedules, maintain all project records, requests for information, correspondence, and acts as an owner’s representative on assigned projects.


Application Requirements:

  • Resume

  • Cover Letter

  • Diversity Statement (details in application process)


Apply Here:




Project Coordination  (50%)

  • Develop capital and operations projects. Work with AVP of Facilities, Facilities staff, and campus stakeholders in project development and funding processes.

  • Ensure that projects are completed in a timely and cost effective manner, are commissioned (if required), and that final documentation (as-built drawings and specs) is complete and appropriately filed.

  • Assist with preparing bid and contract documents to support professional services and construction.

  • Possess an understanding of LEED and/or College's sustainable practices/policies as they relate to all phases of project development, construction, and ongoing operations.

  • Ensure campus architectural and landscape standards are maintained in project design and construction.

  • Understand the needs of Facilities maintenance services, routine/preventative maintenance, and long-term stewardship. Work with other Facilities Departments to achieve these needs.

  • Complete required reports and project minutes.

  • Work with the City of Portland on project permitting and inspections.

  • Understand energy/utility systems of the campuses and seek conservation opportunities and technologies.

  • Coordinate project schedules with Campus users.

  • Develop and maintain condition survey of existing space.

  • Interpret and explain plans and contract terms to College representatives or developer, including administrative staff and workers.


Leadership and Management (25%)

  • Key staff member in supporting facilities personnel in delivering capital and operational projects.

  • Participate in selection, training, and evaluation of the Facilities' personnel.

  • Provide leadership and strategic direction for department with a focus on the College's culture, mission and vision.

  • Encourage and build mutual trust, respect, and cooperation among employees.

  • Assist with building long-range objectives, strategies, and actions to achieve objectives.

  • Assist with building and working with diverse teams effectively.



Budget Management (25%)

  • Develop project estimates and schedules.

  • Track and monitor project budgets, including the ability to estimate projects.

  • Monitor and maintain the annual capital project budget list.


Additional Duties

  • Create and maintain construction project information on the Facilities' website.


  • Bachelor's degree, advanced training, or a combination of education and relevant training/experience.

  • 2-5 years of relevant experience.

  • Ability to work outside of the traditional working hours as project needs require.

  • Understanding of the College's mission statement and Master Plan and the ability to translate both into capital planning and projects.

  • Ability to work with a diverse community to understand and prioritize needs and wants and bring groups to consensus.

  • Ability to develop designs with design professionals and contractors.

  • Ability to outline project development using written documents and spreadsheets.

  • Skills necessary for effective project management (i.e. documentation, contracts, scheduling, payment, construction knowledge, change orders, building codes, meeting notes, and close out procedures.)

  • Knowledge of contract documents, payment request, change orders, etc.

  • Knowledge of the Oregon Specialty Building Codes, National Electrical Codes, NFPA 101, and AASHRAE & LEED Design Standards and knowledge of the City of Portland's Facilities Permitting Program, the commercial building permitting, trade permits special inspections and the Conditional Use Master Platt

  • Familiarity with use of current technology and software as it relates to the field

  • Possess effective communication and problem-solving skills, in oral, written and graphic modes.

  • Maintain excellent organizational skills, and the ability to keep track of multiple ongoing projects in various stages of development and execution.

  • Experience using CADsoftware

  • Experience using graphic design or photo imaging software ​



  • Master's degree or a combination of education and relevant

  • 5-9 years of relevant experience.

  • Experience with Projectmanagementsoftware


  • Full time

  • 37.5 hrs/week

  • Some work outside traditional working hours required (as needed for specific projects)


  • $65,000 - $75,000 annually DOE

  • Benefits Eligible: Yes


  • Requires some exertion, such as standing for long periods of time, considerable walking, frequent bending, kneeling, reaching, and stooping. The work may include occasional lifting of moderately heavy objects, and may require specific but common physical abilities.

  • Repetitive Movements (50%)

  • Bending (30%)

  • Crawling (20%)

  • Other (50%) - Sit, stand, and walk for extended periods of time. Will be required to climb ladders, access roof tops, etc.


Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.


Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission.  We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws.  The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies.  Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators



Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. 


Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.


Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

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