Administrative Support Specialist I -Admin

Position Details

Requisition Number

S749P

Home Org Name

Vice President for Alumni Affairs

Division Name

Vice President for Alumni Affairs

Position Title

Administrative Support Specialist I -Admin

Job Class Code

DB15A

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

The Office of Alumni Affairs at Auburn University is seeking candidates for the position of Administrative Assistant Support Specialist I in the Communications and Marketing Department. This position will support the Communications and Marketing Department with significant emphasis on complex administrative responsibilities.

Essential Functions

Essential functions include but are not limited to: providing excellent customer service to Auburn Alumni Association members and partners; assisting in scheduling meetings; processing and tracking membership data in alumni database; arranging travel for department members; managing campus distribution of Auburn Magazine; ordering promo items; monitoring the association email; setting appointments and managing calendars of department employees; calculating, posting, verifying and tracking invoices, receipts, and other financial documents for multiple budgets; processing vendor payments, documenting minutes in quarterly board committee meetings; ensuring professional written and oral correspondence to vendors and members; assisting in the planning and execution of department events; and performing other support duties of similar difficulty.

Education Level

High school diploma or equivalent

Field of Study

Years of Experience

4 years

Area of Experience

Experience in administrative support services

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Proficiency in computer programs, particularly the Microsoft Office Suite as well as databases like Banner and Advance; strong listening, writing and speaking skills; strong organization and time management skills; demonstrated office management skills; willingness to embrace new processes and ability to research and resolve policy or procedural problems.

Salary Grade

28

Salary Range

$22,300-$41,700

Job Category

Administrative

Working Hours if Non-Traditional

NA

City position is located in:

State position is located:

List any hazardous conditions or physical demands required by this position

Posting Date

04/16/2021

Closing Date

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Typical Salary Range: $22,300 – $37,200

Quick Link for Internal Postings

https://www.auemployment.com/postings/22301
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter
3. Letter of Recommendation

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. * Do you have a high school diploma or equivalent?
   • Yes
   • No
4. * Do you have 4 years' experience in administrative support services OR a four year degree from an accredited institution in lieu of experience?
   • Yes
   • No
5. * Please describe your related experience in detail and provide the job titles of the positions in which you obtained it. If you do not have related experience, please enter 'N/A'
   
   (Open Ended Question)