Senior Research Administrator, Office of Sponsored Programs

Colorado State University Pueblo
Colorado, United States
$35,000.00 - $45,000.00
Apr 16, 2021
Employment Level
Employment Type
Part Time
The Office of the Provost and Vice president for Academic Affairs provides leadership and direction for all academic and academic support programs to ensure that the educational mission of the University is fulfilled. The office facilitates students’ learning and success and faculty development, including research and sponsored programs.
The Office of Sponsored Programs (OSP) directed by the Provost seeks to provide investigators with assistance in proposal development, review, and submission, and throughout the award lifecycle. Sponsored Programs is the primary coordinating and managerial office for externally funded activities of a contractual nature at CSU Pueblo. OSP oversees the full-range of research administration from proposal review and submission to final invoicing and project close-out. Among the specific services provided by OSP are: to provide information on external funding opportunities for faculty as well as individualized resources and training for grant seeking; to review, approve and submit proposals for funding both internally and externally to a variety of sponsors; to provide assistance for the administrative management of awards; to ensure compliance with the sponsor, state, university and federal agencies that govern research; and to act as a catalyst for innovative partnerships and collaborations.


 Description of Job: The Sr. Research Administrator reports to the Senior Director of Research Development, providing oversight, while developing and administering its policies and procedures. This part-time 50% position is responsible for providing technical support on the planning, preparation, and submission of external proposals; acting as a proposal facilitator; reviewing contracts with external agencies; representing CSU Pueblo with sponsor agencies and professional organizations; serving as a liaison with academic departments, divisions, and other university offices and sponsoring agencies; and overseeing all office communications throughout the life-cycle of sponsored projects. This position is also responsible for negotiating with sponsoring agencies regarding awards and indirect costs and providing oversight of award management in conjunction with the grant accounting office to ensure that all aspects of grant projects conform to federal compliance regulations, as well as State and University policies.  Remote work is negotiable depending on the experience of the candidate. This is a part-time, 50%, position.

Primary Duties
  • Support faculty with planning, preparation, and submission of external proposals, including:
    • budget preparation guidance
    • preparation guidance with sponsor forms
    • provide assistance with matching fund requests
    • serve as Authorizing Official for research related grants, contracts and reporting for the University
    • track and document grant activity on campus 
  • Provide grant process training for faculty and staff for submission to granting agencies (specific and general); develop and present proposal-writing workshops; and other activities related to grant-development, education, and outreach with the appropriate University partners.
  • Manage the Office of Sponsored Programs (OSP) with the implementation of projects related to sponsored programs and compliance; distribute information and answer questions where knowledge, judgment or interpretation of policies, procedures, and regulations are necessary; collect and compile information as needed by administrators; prepare correspondence and memos; coordinate with other stakeholders to establish and maintain efficient pre-award processes; maintain all office files in electronic form; evaluate, develop and update OSP policies and procedures.
  • Facilitate implementation of policies and procedures related to external grants and contracts in conjunction with BFS; provide accurate and timely data management and record keeping of all grant proposals submitted, pending and awarded; maintain records and information pertaining to sponsored funding and provide reports for internal and external use by the Board of Governors of the CSU System, IPEDS, federal granting agencies, etc.; maintain approvals and reporting on behalf of the university with external granting agencies. 
  • Maintain approvals and reporting on behalf of the university with external granting agencies, to comply with federal regulations and for internal purposes as required (e.g., NSF expenditures, space utilization, annual report, etc.). Serve as a liaison with governmental organizations that are responsible for implementing compliance regulations and as the administrator for the Kuali grant management system modules; keep institution appraised of changes in sponsor, state, and federal policies/procedures related to research administration and compliance. 
  • Connect awardees with grant accounting personnel who will set-up new grant awards, monitor expenditures, and provide financial reports to the granting agency. Collaborate with grant accounting personnel on any post-award issues, and closeout of grants as needed. Interact with CSU-System, regarding policies and procedures and any compliance issues. 
  • Remain competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, especially those offered by professional societies and federal agencies, attending training and/or courses as directed by the SeSSSenior Director of Research Development. 
  • Represent CSU Pueblo with sponsor agencies and professional organizations; administer, review, and negotiate contracts with external agencies. 
  • Assist faculty and staff with the preparation of grant proposals to include preliminary planning for budget to include approvals for institutional support in the form of space, equipment, matching funds, etc. Assist with grant-related activities coordinated with the CSU Pueblo Foundation. 
  • Maintain expertise in the common required submission tools (e.g., NSF FastLane, ERA Commons, etc.) to assist faculty and staff with the submission of grant proposals. Also assist with planning and approvals for sub-contracts/awards from the appropriate authorizing official(s). 
  • Develop and/or update, for review by institutional officials, policies and procedures to assure that University activities are in compliance with governmental; oversee the updating of policies and procedures related to external grants and contracts (e.g. F&A distribution). Review proposals, grants, contracts, and other agreements to assure that institutional commitments are in compliance with applicable governmental regulations. 
  • Provide sponsored award administration including, but not limited to sponsored research, communicating proposal opportunities for specific and appropriate purposes within the University’s mission to faculty, deans, and campus constituents; assist the Web and Digital Content Coordinator in maintaining an informative, user friendly and current website where pertinent grant information, forms, policies, external links, etc. can be accessed.
  • Other Duties as assigned.


 Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights: Minimum Qualifications
  • Master’s degree and a minimum of 3 years of research administration experience directly related to the research administration of sponsored programs at a major research university.
  • Knowledge of various funding source requirements (such as NIH, NSF, USDA, and DOD).
  • Skills in written communications; interpersonal & problem-solving skills.
  • Strong working knowledge of common office computer applications (such as Microsoft Office applications) and ability to learn specialized applications (such as Kuali Coeus).
  • More than four years of research administration and compliance experience. 
  • Experience working in a quasi-legal environment including knowledge of applicable federal and state regulations (Uniform Guidance, and the FAR) and their application to contract review & negotiation, budget review, and compliance. 
  • Experience working with private sector sponsors. 
  • Work experience in facilitating, submitting, and writing grant proposals in an academic, (preferably higher education) environment.
  • Experience in a position that required working with and maintaining highly confidential information.
  • Demonstrated experience with, FastLane, DOEd grants, sub-awards, and federal compliance (IRB, IACUC, RCR, etc.).
  • Evidence of the Management experience in the areas of academic, professional, research and educational programs.
  • Demonstrated experience with grant monitoring, budgeting, and reporting.
  • Evidence of the ability to manage highly technical and complex processes and technology.
  • Evidence of the ability to manage multiple projects in a timely fashion in a fast-paced environment with competing time demands.
Preferred Qualifications
  • Research related graduate or terminal degree.
  • Certified Research Administrator.
  • Evidence of commitment to the mission of a regional comprehensive university with a high level of diversity represented in its students, staff, and faculty.
  • Familiarity with grant accounting and auditing.
  • Demonstrated abilities with advanced desktop publishing software such as InDesign.
  • Evidence of experience preparing presentations and publications.
  • Experience developing, maintaining and managing web pages.
  • Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional).
  • Experience working with the Kuali financial management system.
  • Demonstrated experience submitting National Institutes of Health (NIH), National Science Foundation (NSF), or other scientific or educational grants.


 Supplemental Information: All interested candidates must apply through the on-line application system. No other format of application materials will be accepted.

Applicants must attach the following documents, in order to be considered for this position: 
  1. a letter of intent (cover letter);
  2. a current resume or CV;
  3. unofficial or official transcripts showing degree conferred; and
  4. three professional references with contact information to the on-line application.
Applications submitted without the required attachments above or an application not completed in its entirety will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the position is filled, though all applications received by 4 p.m. (MST) on Friday, April 30, 2021 will be given full consideration.

About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students.  CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy.  Students can choose from 35 undergraduate programs with 81 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business; the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 13 graduate programs.
 CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.  
 Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report.  CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
 At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience.  Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

Colorado State University Pueblo offers a comprehensive benefits package including:
  • Medical Insurance and Prescription Drugs 
  • Dental Insurance 
  • Vision Insurance 
  • Flexible Benefit Plan 
  • Basic Term Life Insurance 
  • Voluntary Term Life and AD&D Insurance 
  • Long-Term Disability Insurance 
  • Employee Assistance Plan (EAP) 
  • Travel Accident Insurance 
  • Voluntary Critical Illness and Accident Insurance 
  • Wellness Incentive Program
  • Annual & Sick Leave 
  • Retirement Plans
  •  About Pueblo, Colorado 
     The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.
     CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
     The University reserves the right to check additional references, with prior notification given to the candidate.
     Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
     It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Office of Human Resources and Institutional Equity at (719) 549-2441 or
     In compliance with the Clery Act of 1990, the University's annual security report is available at: 
     Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.