Wisconsin, United States
Salary Not Specified
Apr 15, 2021
Employment Level
Employment Type
Full Time
Job no: 232191-US
Work type: Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing, Event Planning, Program Coordination, Office & Administrative Support

Position Summary:

The Administrative Assistant provides general administrative support, while exercising discretion, in the Department of Chemistry. Composed of approximately 550 faculty, staff, postdocs, and graduate students, the department has a long tradition of continued excellence in academics, research, and public engagement.

The Administrative Assistant is one of six positions on an administrative team that supports the faculty, students, events, and activities of the Department of Chemistry. In addition to serving as a primary point of contact and providing general administrative support for faculty and students, this position provides complex support for department events and activities, including the planning and coordinating of events and the processing of related financial transactions.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

Previous experience is required in the following areas:
-Providing administrative support for diverse groups of people in a team-oriented setting
-Using Microsoft Office products and learning new software applications
-Working in a fast-paced environment with constant, overlapping deadlines
-Performing with attention to detail and organization



Work Schedule:

Somewhat flexible schedule - can be determined upon hire. Infrequent nights and weekends are required.

Appointment Type, Duration:



Minimum $17.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

Please click on the "" button to start the application process.

For questions on the position, contact Char Horsfall, or 608-262-5927.

To apply for this position you will need to upload a cover letter and resume. You will also need to provide a document listing three references, including your current supervisor. References will not be contacted without advance notice.

Your cover letter should address your qualifications as they pertain to the requirements listed above.


Char Horsfall
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Apr 15 2021 Central Daylight Time
Applications Close: Apr 29 2021 11:55 PM Central Daylight Time

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