Administrative Assistant - VP Student Affairs

Administrative Assistant - VP Student Affairs
University of Puget Sound
Job ID: 5751
Location: Office of the Dean of Students
Full/Part Time: Full-Time
Regular/Temporary: Regular

Staff Posting Details
Appointment: Regular, full time (1.0 FTE)

Position Summary: Provide administrative support to the Vice President for Student Affairs and Dean of Students and various university programs. Provide support to other members of the Division of Student Affairs (DSA) as needed.

Essential Job Functions and Responsibilities:

Communication

• Welcome visitors by greeting them in person and on the telephone, answering or referring inquiries.
  
  
• Monitor Dean of Students email account, answering or referring questions.
  
  
• Prepare and send communications such as emails, reports, and other correspondence for DSA and
  
  other university colleagues.
  
  
• Write and edit documents from letters to reports and instructional document.
  
  Scheduling
  
  
• Maintain calendars and schedule meetings for the Dean of Students.
  
  
• Schedule and arrange for DSA meetings, and various university committee meetings.
  
  
• Make travel arrangements for the Dean of Students.
  
  Budget Management
  
  
• Monitor and reconcile Dean of Students, Title IX, and Posse budgets.
  
  
• Assist the Dean of Students in the daily management of DSA budgets.
  
  
• Work with the Office of Finance to balance and set the DSA budgets.
  
  
• Reconcile and approve procurement card statements for multiple members of DSA.
  
  
• Process contracts, disbursement requests, and payments.
  
  Administrative
  
  
• Administrative lead for the university's Self-Harm Risk Assessment (SHRA) protocol.
  
  
• Administrative lead for the ASUPS Emergency Fund.
  
  
• Provide administrative, event planning, and budget support to the Posse program.
  
  
• Create, manage, update and distribute DSA webpages, staff rosters, organizational charts, Emergency
  
  Protocol documents, and on-call schedules.
  
  
• Process all Rights & Responsibility appeals; compile information and provide administrative support.
  
  
• Other duties as needed.
  
  Minimum Requirements and Qualifications:
  
  
• Bachelor's Degree or 5 years' experience in related field
  
  
• Provide exemplary customer service
  
  
• Possess strong cultural competence skills to effectively communicate with diverse communities including students from underrepresented and minoritized backgrounds
  
  
• Possess strong public relations skills with differing constituent groups including faculty, staff, students, alumni, and Tacoma community members
  
  
• Able to troubleshoot problems for students, staff, faculty, and/or community members
  
  
• Able to use solid judgment based on emerging issues and audience
  
  
• Able to handle confidential information and materials
  
  
• Able to work autonomously
  
  
• Able to multi-task through frequent interruptions
  
  
• Possess strong organizational skills
  
  
• Possess strong writing and editing skills
  
  
• Word-processing, computing, and knowledge of a variety of software for offices and webpage creation
  
  
• Ability to respectfully work, communicate and provide leadership within a diverse campus community
  
  Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.
  
  Puget Sound offers a generous benefits package. For more information, visit: http://www.pugetsound.edu/about/offices-services/human-resources/overview-of-university-benefit/
  
  Application Deadline: Review of applications will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.
  
  Required Documents:
  
  
• Resume
  
  
• Letter of Interest
  
  Applications submitted without the required attachments will not be considered.
  
  All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.
  
  Diversity Statement:
  
  
• We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
  
  
• We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
  
  
• We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.
  
  Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: http://www.pugetsound.edu/about/diversity-at-puget-sound/
  
  The University of Puget Sound is an equal opportunity employer.
  
  
  How to Apply
  For complete job description and application instructions, visit: www.pugetsound.edu/employment
  
  About Puget Sound
  Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" (http://www.pugetsound.edu/about) to learn more about the college.
  
  As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA
  
  
  
  
  
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