$45,264.00 - $60,732.00 Annually
4/28/2021 11:59 PM Pacific
Under the direction of a Dean of Physical Education/Athletic
Director, the Administrative Assistant will perform a wide variety
of technical, specialized and responsible secretarial and
administrative duties to relieve the administrator of
This is a Full-Time 12 month
M -F 7:45 a.m. - 4:45 p.m. Initial placement is at
College of the Sequoias Community College District serves a
diverse community of learners and is a designated Hispanic Serving
Institution. COS provides a wide range of opportunities in
transfer, general education, career and technical programs for our
students. We are dedicated to recruiting employees who are
committed to helping a diverse population of students achieve their
educational goals. We seek candidates who exhibit an understanding
and commitment to the community college mission, and who have a
passion for student success.
Job duties of the Administrative Assistant include:
Organize and manage the day-to-day activities of an assigned
office to assure efficient and effective office operations;
coordinate communications; relieve the administrator of
Perform a variety of duties independently in support of
functions delegated to assigned administrator; interpret and apply
rules and regulations as appropriate.
Prepare correspondence and memoranda independently or from oral
Prepare and edit a wide variety of materials such as
correspondence, reports, forms, applications, memoranda, flyers,
brochures and other documents.
Perform a variety of duties in support of assigned function
such as maintaining credential, payroll and sick leave records of
employees assigned to function, assisting at special events and
performing research and other special projects.
Coordinate communication between the administrator and staff,
students, the public or other District or campus officials; obtain
and provide information, coordinate activities and resolve
Greet office visitors and initiate and answer telephone calls;
screen and direct calls and visitors to appropriate personnel; take
message as necessary.
Respond to requests for information from students, staff and
the general public regarding District programs, policies,
procedures and regulations.
Maintain a variety of records, logs and files including
information of a confidential nature; maintain confidentiality of
information and records.
Maintain and compile new and modified curriculum data for input
into computer terminal for the production of the annual college
catalog as assigned.
Compile information and data for reports and assist in the
preparation of reports as required.
Review, check, correct and compile a variety of information;
verify data for accuracy, completeness and compliance with
established procedures; input and retrieve computerized data in
computer systems as required.
Schedule meetings, conferences and appointments for assigned
administrator; maintain administrator's calendar.
Prepare agenda items for meetings as required; take and
transcribe minutes and distribute to appropriate personnel as
required; maintain records for meetings as required.
Receive, open and route mail; order, issue and maintain
department supplies, forms and equipment.
Coordinate communication and activities with other educational
institutions, vendors, other outside organizations and the
Operate a variety of office equipment such as typewriters, word
processors, computer terminals, calculators, copy machines, and
Assist in the gathering, preparation and record-keeping of
division class schedules to include maintenance record-keeping for
all curriculum masters within the District throughout the
Utilize the District's integrated software in performing the
required duties of the position.
Perform related duties as assigned.
Minimum Qualifications (Education
Any combination equivalent to:
Two years of relevant college-level course work in computer
applications and business (office skills) and
Three years increasingly responsible secretarial
A genuine interest in working with student-athletes, and being
a part of a team environment while displaying great interpersonal
Staying organized while being able to multi-task.
Ability to hear and speak to communicate with
Ability to see to read documents.
Ability to sit and stand for extended period of time.
Ability to reach in all directions.
Ability to lift moderately heavy objects.
Dexterity of hands and fingers to operate a computer and office
Knowledge and Abilities
The hiring committee is seeking evidence of the following:
Organization, policies and rules of assigned department.
Modern office practices, procedures and equipment.
Correct English usage, grammar, spelling, punctuation and
District organization, operations, policies and
Oral and written communication skills.
Applicable sections of State Education Code and other
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Public relations techniques.
Printing terms and applications as required.
Perform secretarial and administrative assistance duties.
Interpret, apply and explain rules, regulations, policies and
Type 50 words net per minute from clear copy.
Work independently with little direction.
Establish and maintain effective working relationships with
Meet schedules and time lines.
Prepare reports by gathering and organizing data from a variety
Work confidentially with discretion.
Analyze situations accurately and adopt an effective course of
Communicate effectively both orally and in writing.
Work efficiently with many interruptions.
Operate a variety of office equipment such as typewriters,
computer terminals, calculators, copiers, word processors and
Make arithmetic calculations quickly and accurately.
Understand and follow oral and written directions.
Make arrangements for meetings and conferences.
Maintain a variety of files, records and logs.
Plan and organize work.
To be considered applicants must submit ALL
following required material before or by the filing deadline:
An online job application.
Letter of interest, which addresses how the applicant's
experience and/or education enables him/her to be able to perform
the job duties.
Unofficial copies of transcripts of all college/university
work. Official transcripts required upon employment.
Recruitment Analyst: Keila Reynoso firstname.lastname@example.org
To apply, visit https://www.governmentjobs.com/careers/cos/jobs/3048537/administrative-assistant
COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT IS AN EQUAL
OPPORTUNITY EMPLOYER: The College of the Sequoias Community College
District is committed to the principles of equal employment
opportunity. It is the District's policy to ensure that all
qualified applicants for employment and employees have full and
equal access to employment opportunity and are not subject to
discrimination in any program or activity of the District on the
basis of ethnic group identification, race, gender, color,
language, accent, citizenship status, ancestry national origin,
age, sex, religion, sexual orientation, transgender, parental
status, marital status, veteran status, physical or mental
disability or medical condition, or on the basis of these perceived