Wisconsin, United States
Salary Not Specified
Apr 14, 2021
Employment Type
Full Time
Job no: 231658-US
Work type: Staff-Full Time
Location: Madison
Categories: Health Care, Medical, Social Services, Office & Administrative Support

Position Summary:

The Waisman Center is dedicated to the advancement of knowledge about human development, developmental disabilities, and neurodegenerative diseases throughout the lifespan. One of 14 centers of its kind in the United States, the Waisman Center encompasses laboratories for biomedical and behavioral research, a brain imaging center, and a clinical bio-manufacturing facility for the production of pharmaceuticals for early stage human clinical trials. In addition to its research efforts, the Center provides an array of services to people with developmental disabilities, offers numerous educational and outreach programs to young children and their families, and trains scientists and clinicians who will serve our nation in the future.

This position will provide direct support to the Department of Pediatrics faculty and staff within the Genetics and Metabolism and Developmental Pediatrics and Rehabilitation Medicine divisions located at the Waisman Center. Additionally, this position is responsible for providing a range of clinical program support to the Communication Aids and Systems Clinic (CASC) and cross coverage and back-up support for other affiliated faculty in the Department of Pediatrics. This position is responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and travel. Professional communication, workplace sensitivity, and diplomacy are essential as well as excellent administrative, organizational, computer, and interpersonal skills.

The responsibilities require considerable independence of planning, decision making and action often involving delegation of aspects of work to others. The incumbent is expected to utilize a considerable amount of independent initiative and judgement, exercising a high level of administrative problem solving and analytic ability. This position tracks, prioritizes and organizes multiple ongoing projects in various stages of progress in such a way as to assist the faculty in completion of these projects.

This position must interface with a wide variety of internal and external individuals and agencies, including staff and departments of the Waisman Center, the University, and UW Hospital and Clinics, Dane County Department of Human Services and the surrounding areas. Discretion with highly confidential and sensitive material is absolutely fundamental to be successful in this position.

This position reports to the Clinic Operations Manager and duties and responsibilities are performed under general supervision. Additionally, this position independently manages competing priorities from diverse elements of the academic and health care environments as well as outreach activities.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required.

Minimum Years and Type of Relevant Work Experience:

Well-qualified candidates will have the following required experience:
- At least 1 years' experience working in an administrative or clinic setting.

Well-qualified candidates will have the following preferred experience:
- Prior education in medical administrative support or similar field.
- Strong interpersonal skills as well as excellent verbal and written communication skills.
- Proficient use of Microsoft Office programs, such as Access, Excel, PowerPoint, Vizio, Survey Monkey, and Word. Proficiency with email, internet, and other computer skills.
- Ability to conduct literature reviews as needed.
- Ability to establish and maintain effective working relationships with physicians, providers, and staff in all aspects.
- Effective problem solving skills.
- Strong organizational skills and ability to manage diverse assignments simultaneously in a fast-paced, challenging, and stimulating environment.
- Ability to independently prioritize work; follow through and complete tasks in a timely manner.

Additional Information:

A Criminal Background Check will be performed.

Must complete HIPAA training and receive certification within the first 5 days of employment and annually thereafter within 5 days of notification.

Reporting requirements must be completed in a timely manner, including but not limited to effort reporting and outside activities reporting.



Work Schedule:

Expected work-schedule will be Monday through Friday during regular business office hours: 7:45 am to 4:30 pm.

This position may be asked to work occasionally in the evenings or weekends.

Appointment Type, Duration:



Minimum $19.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

Please click on the "" button to begin the application process. You will be asked to upload a resume, cover letter and list of references.


Heather Bellamy
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Apr 14 2021 Central Daylight Time
Applications Close: Apr 29 2021 11:55 PM Central Daylight Time

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