Business Contracts Coordinator (HPM) - (STA007206)

Responsible for the management, workflow, and execution of multiple contracts processed through Office of Business Services.
  1. Ensures submitted contracts are in compliance with university and department policy and procedures; consults with requesting departments and make recommendation for changes, modifications, renewal, and extensions.
  2. Assist with interpretation of procurement, and policies and procedures regarding contracts and agreements.
  3. Responsible for the maintenance and management of contract filing system.
  4. Serves as Business Services liaison between the department of Purchasing and the Office of Contract Administration.
  5. Receive and review contracts for completion, including identifying funding sources, signature approval, and ensures procurement process has been followed.
  6. Contact vendors to finalize contracts and/or related documents.
  7. Verify and analyze financial transactions to ensure contract compensation terms have not been exceeded and allocations processed.
  8. May prepare expenditures reports for agreements and reports to management on balances.
  9. Performs other job-related duties as assigned.


Qualifications :

Bachelors and 1 year experience.

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work beingperformed.

Requires a minimum of one (1) year of directly job-related experience.

Additional Information/ Preferred Qualifications:

Experience in state contract-related experience and knowledge in creating MS Excel pivot tables and formulas preferred.

Contract processing/procurement experience with State agencies or Higher Education Institutions a plus.

Experience compiling and reviewing contract documents and reports on inspection status, contract compliance, and quality control preferred.

Note : Please attach 3 professional references with your submission.

Notes to Applicant: 11-9199.02 - Compliance Managers

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