Director of Administrative and Facilities Services, Bitterroot College

Montana, United States
Salary Not Specified
Apr 15, 2021
Employment Level
Employment Type
Full Time

The Bitterroot College of the University of Montana invites applications for the position of the Director of Administrative and Facilities Services . Working under the direction of the Bitterroot College Director, this position will plan, implement, coordinate, and supervise all supportive services related to the operations of Bitterroot College. This position will identify, develop, and implement policies and procedures to increase the efficiency of operational services.

Operational services will include (but will not be limited to) business services (accounting, accounts payable, accounts receivable, travel, property management, purchasing, and treasury services), event services (event planning, scheduling, and support), facilities services (mail services, custodial services, grounds, laboratory safety, maintenance, and recycling), fiscal services (budget development and account reconciliation), human resource services (recruitment and hiring process and documentation, payroll, personnel communications, and personnel policy development, implementation, and communication [e.g. new employee orientation, personnel handbook, etc.]), oversight of information technology services, and public safety (parking, safety, and security). This position will be part of the Bitterroot College leadership team, responsible for the efficient and effective management of all operational services. This position will require constant initiative in its focus on continuous process improvement. This position will function independently to confront and solve supportive services challenges.

The person assigned to this position will supervise custodial staff, evening/weekend campus staff, information technology staff, and science laboratory staff. The position will recruit, hire, train, schedule, manage, and evaluate staff.

Position Details
  • The position is a 0.75 FTE Letter of Appointment and includes a competitive salary and comprehensive benefits package (i.e., MUS health insurance benefits, mandatory retirement plan, partial tuition waiver, and wellness program).
  • Base Salary for this position is $48,000 per year. Position is part-time 0.75 FTE ( salary would be $36,000 per year ).

Minimum Required Skills and Experience
  • Bachelor’s degree in a relevant field field
  • Demonstrated knowledge of generally accepted accounting principles (GAAP)
  • Demonstrated knowledge of business and management principles and practices, especially those involved in resource allocation, human resources modeling, and coordination of people and resources
  • Demonstrated knowledge of personnel and human resources principles and procedures, especially those involved in personnel recruitment, selection, and training, compensation and benefits, employment law, performance management, and personnel information systems
  • Demonstrated knowledge of emergency preparedness principles and practices, especially as they relate to public safety
  • Demonstrated knowledge of workforce safety principles (example: OSHA)
  • Demonstrated knowledge of Microsoft Office products Excel, PowerPoint, and Word
  • Expert communication skills in speaking and writing in order to effectively convey information
  • Expert critical thinking, complex problem solving, and decision-making skills in order to review, evaluate, develop, and implement solutions to an array of supportive services challenges and opportunities
  • Expert system analysis skills in order to determine how a system should work and how changes in conditions, operations, and the environment will affect outcomes
  • Expert management of fiscal and material resources in order to maximize operational efficiency and effectiveness with a high level of attention to detail and organizational competence
  • Expert social perceptiveness skills in order to provide quality internal and external customer service and work productively with colleagues
  • Ability to work productively both independently and as part of a team
  • Ability to multi-task in a fast-paced environment
  • Ability to be flexible and remain dynamic and positive in changing conditions

Preferred Qualifications

  • Master’s degree in Business Administration or Public Administration
  • Knowledge of public administration/government accounting principles and practices
  • Knowledge of Occupational Safety and Health Administration (OSHA) laws and regulations as they specifically relate to (a) hazardous materials associated with healthcare, industrial technology, and science instruction and (b) facilities safety
  • Proficiency in the use of Banner and UMDW navigation skills with respect to UM Business Services and UM Human Resource Services reports
  • Expert GrizMart navigation skills with respect to the gamut of Bitterroot College procurement needs

About Bitterroot College, and UM

The Bitterroot College connects a diverse rural community to a wide array of learning opportunities. We achieve student success, lifelong learning, and community engagement through responsive and accessible academics, workforce preparation, and enrichment programming.

The University of Montana is a unit of the Montana University System with approximately 12,000 undergraduate and graduate students and 500+ full-time faculty members. It is located in Missoula, a culturally vibrant community of about 70,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000 ” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America ” in 2014. Many national publications recognize Missoula for its high quality of life . Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.

UM is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, and the State of Montana, please visit the links below.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date: May 13, 2021 by 11:59 PM (Mountain Time)

Application review will begin after the date above and continue until the position is filled.

Please submit the following application materials via "New Resume/CV" button below.

*Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.

  • Letter of Interest addressing the stated required skills for the position
  • Detailed resume listing education and describing work experience
  • Names and contact information for three (3) professional references

Need additional help? Check out our UM Jobs FAQ website.

Job Location Hamilton, Montana, United States
Position Type Full-Time/Regular