Manuscripts Archivist, UTC Library

University of Tennessee at Chattanooga
Tennessee, United States
Salary Not Specified
Apr 13, 2021
Employment Type
Full Time

The University of Tennessee at Chattanooga (UTC) Library seeks a dynamic professional for the position of Manuscripts Archivist.

In January 2015, UTC opened a new, five-story 180,000 square foot library. The library staff comprises 26 faculty librarians and 18.5 staff members, operates on an annual budget of just over 4 million dollars, and possesses collection holdings of more than 500,000 volumes, over 2,500 active journal subscriptions, 150 databases, and more than 28,000 accessible online journals. The library provides an information commons with 175+ public computers, 38 group study rooms, a media studio, three library instruction classrooms, a writing center, a cafe, and a 24-hour study space. The library delivers a comprehensive range of public services, including outreach, instruction, and research assistance. The Library is well equipped to support the research and scholarship needs of the UTC community.

Special Collections
The Library’s Special Collections unit is a dynamic and responsive team of four faculty archivists and librarians and one staff member working in a collaborative environment that stresses a standards-based approach to curation. The repository offers researcher-centered services that support teaching and learning at UTC and in the community. Special Collections’ physical space includes the George C. Connor Reading Room, a digitization and processing lab, a photography studio, and a climate-controlled secure stacks consisting of compact and fixed shelving and flat file cabinets. Special Collections houses more than 3,500 linear feet of manuscript and archival material and nearly 13,000 books and theses. Additionally, Special Collections manages scholarly communications, open publishing, affordable course, and data management initiatives on campus. In June 2017, the repository accepted joint responsibility for the curation of the Chattanooga History Collections, which are co-owned by the University of Tennessee at Chattanooga and the Chattanooga Public Library. Finally, Special Collections administers digital repositories powered by ArchivesSpace, CONTENTdm, and Digital Commons and up to 25 part-time student assistants, interns, and volunteers each semester.

Position Summary
Reporting to the Director of Special Collections, the Manuscripts Archivist is responsible for the overall management of Manuscripts and Chattanooga History Collections’ materials, including significant contemporary congressional collections with extensive born-digital holdings. The Manuscripts Archivist leads engagement efforts with manuscript collections to advance discovery and learning, promotes manuscript holdings through outreach, research and reference services, and cultivates partnerships that connect the Library’s expertise, resources, and services with the varying needs of a diverse constituency. The Manuscripts Archivist also collaborates with donors, and provides and coordinates appraisal, accessioning, processing, arrangement, description, and preservation of materials in all formats. As a member of Special Collections, the Manuscripts Archivist shares responsibility for providing service in the George C. Connor Reading Room, contributing to digital projects, developing grant proposals, and assessing services and holdings, among other contributions to Special Collections, the Library, and UTC. As a tenure-track position, the Manuscripts Archivist holds responsibility in three core areas described below.

Position-specific responsibilities include the following:

  • Plans and oversees the acquisition, processing, description, storage, preservation, exhibition, digitization, and stewardship of materials that document the cultural heritage of Chattanooga, Hamilton County, and the Tennessee Valley.
  • Provides oversight for accessioning, preparation of processing plans, arrangement and description, and preservation of materials in accordance with accepted standards and practices.
  • Contributes to the creation of policies, procedures, workflows, and standards compliance in archival description and digital projects, and implements technologies and strategies to support these activities by collaborating with stakeholders.
  • Interacts with donors, appraises potential collection additions, and makes recommendations for the acquisition of new collections, paying close attention to legal and privacy issues involved in the transfer of materials.

Specific job duties within the team will vary based on position, but the following responsibilities encompass the broad functional activities of Special Collections unit members:

  • Contributes to reference services by assisting patrons in person, on the phone, and by email.
  • Proposes, designs, and installs physical and web exhibits.
  • Contributes to digitization and digital curation projects.
  • Designs and manages projects for student assistants and interns.
  • Assists with the development of grant proposals.
  • Participates in unit meetings, future visions, assessment, and policy development.

Library and University responsibilities include the following:

  • Participates in providing reference and outreach services to the university community.
  • Serves proactively on library-wide task forces, committees, and councils as appointed.
  • Participates in university governance, planning, and service.
  • Conducts scholarship consistent with a tenure-track appointment.
  • Engages in continuing professional development.

Candidate assessment is based on the strength of the following qualifications:

  1. A graduate degree in library science from an ALA-accredited institution by the time of appointment;
  2. Experience processing archival collections in accordance with foundational principles such as respect des fonds and original order;
  3. Experience managing collections and preparing DACS-compliant finding aids in an archival content management system, such as ArchivesSpace;
  4. Experience applying nationally-accepted standards, vocabularies, and best practices for archival processing and description, including DACS, EAD, EAC-CPF, LCSH, and LCNAF;
  5. Experience with digital repository platforms, such as CONTENTdm and Digital Commons;
  6. Experience training and directing the work of student assistants, interns, and/or volunteers working on archival processing, oral history, exhibition, and/or digitization projects;
  7. Initiative, flexibility, and creativity to manage projects independently and as part of a team in a dynamic professional environment;
  8. Strong written, verbal, and interpersonal communication skills;
  9. And willingness and demonstrated capacity to learn new approaches.


The minimum annual salary is $48,000, commensurate with experience.

This is a full-time, 12-month, tenure-track position with faculty status and academic rank of Assistant or Associate professor.

Benefits include the following:

  • 24 days of vacation and 12 days sick leave per year;
  • 11 paid holidays;
  • 80% of health/life insurance paid by the state;
  • Choice of retirement programs paid by the state and equivalent to ?10% of an individual’s annual salary;
  • Partial relocation reimbursement;
  • Professional development funding;
  • Tuition reimbursement for the University of Tennessee and other state-supported colleges, universities, or area vocation-technical schools;
  • Tax program savings;
  • and more.

Application Process
Interested applicants must prepare and submit the materials articulated below:

  1. a letter of application;
  2. a current curriculum vitae;
  3. a philosophy of librarianship statement;
  4. And the names, addresses, telephone numbers, and e-mail addresses of three references including the professional relationship of reference and applicant.

Candidates must submit applications electronically through the UTC Faculty Career Site. The review of applications begins on May 24, 2021 and continues until the position is filled.

Additional Information
For information about UTC and the Library please visit and .

For information about Chattanooga, please visit or .

Qualifications :

The University of Tennessee, Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.