Manager of Finance and Business Operations
The Department of Linguistics at the University of Colorado Boulder encourages applications for a Manager of Finance and Business Operations ! This position reports directly to the Chair and provides expert-level budgetary, financial, policy, and administrative support to the Chair. The Manager is primarily responsible for oversight and policy related to program operations, including finance and human resources. This position engages in long-term strategic projects, planning in consultation with the Chair and Associate Chairs in addition to supervising office staff.
We are looking for someone who possesses excellent communication and organizational skills, and has the ability to successfully manage multiple self-directed projects that may, at times, have competing priorities. Thus, the individual in this position must have a strong administrative background and excellent skills in business administration, fiscal and personnel management.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
The Department of Linguistics at the University of Colorado Boulder is a major center of interdisciplinary research in cognitive-functional linguistics, computational linguistics, language documentation, psycholinguistics and experimental linguistics, and sociocultural linguistics. It offers a range of research programs targeting properties of spoken language.
What Your Key Responsibilities Will Be
- Is responsible for the financial operations of the program. Maintains and monitors the following accounts: General fund accounts, Auxiliary accounts, Grant accounts, Sponsored Projects, Gift accounts
- Collaborate and advise Chair with monthly and yearly budget planning to align spending.
- Evaluate and forecast program accounts on an ongoing basis to monitor the resources available for operations and special projects.
- Analyze business operations for programmatic and fiscal efficacy and implement changes.
- Ensure compliance with approved budgets and policies, procedures, rules and regulations.
- Work with the Chair to plan and forecast funding for instruction.
- Review faculty startup accounts ensuring that they are funded according to the terms of their agreements
- Monitor gift funds and donor contact, analyzes and makes projections regarding endowment earnings/losses and spending practices. This position will decide if and when to turn off the reinvestment option and inform the chair.
- Analyze demand and prepares budget projections for program instructional fund and manages the related budget.
- Determine actions to protect budgets, resolves deficits, and provide for unexpected or unique expenses. Ensure program commitments are processed.
- Provide revenue and expense tracking, analysis, and makes recommendations for Undergraduate Programs on a regular basis to monitor the resources available for ongoing operations and special projects.
- Provide oversight for all accounting, purchasing and payroll functions to insure compliance with approved budgets and policies, procedures, rules and regulations.
- Authorize expenditures. Responsible for purchasing, procurement, and buying and contracting. Maintain budget files so that they are accessible and explicable in case of examination or audit by university officials.
- Initiate payroll corrections, manage salary deficits, run reports in HRMS and A&S portal as needed.
- Liaise with related budget offices including the College’s Budget Office, Office of Contract and Grants, HR Service Center Bursars, etc.
- Review monthly and year-end statements, authorize accounts payable vouchers, purchase orders, transfer of funds forms, etc., for the Financial Service Center (FSC). Work with the FSC, authorize and conduct financial transfers between program accounts, and into and out of the program.
Faculty Personnel Management
- Serve as administrative manager responsible for, but is not limited to, organizing and implementing new faculty orientation; faculty recruitment; faculty promotion, reappointment, and tenure; and faculty merit. This position maintains and supervises all general fund accounts, auxiliary accounts, grant accounts, and gift accounts.
- Schedule meetings and compiles information for departmental Salary Committee for annual merit evaluation of faculty.
- Supervise and coordinate academic appointments, re-appointments, promotions, tenure, retention activities and grievance procedures for department faculty.
- Keep electronic records of faculty eligibility for sabbatical, reappointment/promotion/tenure, post tenure review.
- Facilitate faculty applications for sabbatical, Faculty Fellowships, medical leave, course buyouts, etc.
- Maintain current and accurate version of departmental Standing Rules on departmental server to be accessed directly.
- Serve as liaison for matters involving faculty to appropriate employment-related offices including the College, Faculty Affairs, Graduate School, and Payroll and Benefits.
- Serve as the primary point of contact for new faculty with respect to university and departmental policies; general payroll questions; in-house travel and research grants; travel authorization and reimbursement; start-up funds; research accounts; faculty computer purchase program; and office space.
Outreach and Engagement
- Collaborate with the Chair to build and maintain engagements- student-focused programming, including working with faculty and students to develop innovative events that attract students to the Department.
- Execute the Department’s communication strategy.
- Oversee the use of electronic media, including web publications, the creation of new web pages, the implementation and production of web-based video broadcast, and oversight of social media sites associated with the Department, including Facebook, Twitter, and YouTube.
- Identify new avenues for distributing the Department’s intellectual content, and in the process will seek to identify and engage new audiences for that content, including, but not limited to, the undergraduate community as well as state and national outreach audiences.
- Assist Admin Assistant in production and dissemination of annual newsletter (using appropriate graphic design and email marketing software) and writing content, including, but not limited to press releases, newsletters, fundraising appeals and blog posts, and national/local ad campaigns, as well as serving as a test audience and commentator on drafts written by the Chair.
- Expert knowledge of program procedures and provides background information to program administrators and committees that report to the Chair.
- Analyze program resources to align with program goals and vision.
- Continually analyze processes, workflow, and operations to improve efficiency, compliance, and outcomes.
- Create an effective operation by promoting collaboration and cross-training among the staff.
- Mentor, coach, and ensure professional development opportunities for staff. Engage staff in collaborative problem solving.
- Comment on and contribute to university-wide and campus policy as appropriate.
Staff Personnel Management and Supervision
- Manage and supervise the program support staff ensuring all operational needs are satisfied.
- Responsible for hiring decisions, training, leave approval, performance management, evaluations, and disciplinary actions involving employees.
- Assist with payroll concerns and problems including tuition remission for student employees.
- Organize the daily activities of the work unit by prioritizing and monitoring workflow.
What We Can Offer
Salary is $60,000 annually.
The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .
Be Informed. Be Proactive. Be Boulder.
What We Require
- Bachelor’s or higher degree in public administration, business, related field.
- A combination of relevant education, training, and/or experience may be substituted for the required degree on a year-for-year basis).
- At least 2 years of administrative and financial experience in an office setting.
What You Will Need
- Excellent customer service.
- Excellent written and oral communication skills.
- Strong analytical, problem-solving and interpersonal problem-solving skills.
- High degree of professionalism and ability to maintain confidentiality.
- Ability to work effectively in a working environment with multiple interruptions.
- Ability to build and maintain positive and cooperative working relationships.
- Ability to work independently and as a member of a team.
- Organizational skills and ability to manage multiple complex priorities.
- Proficiency using Microsoft Suite, Word and Excel.
- Proven ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision.
- Cultural sensitivity in working with people from a variety of backgrounds.
What We Would Like You To Have
- Bachelor’s Degree from an accredited college or university.
- 3+ years of progressively increasing experience in financial management, operations, supervision, and human resources.
- Working knowledge of complex human resources information and management systems in a regulatory framework.
- Proven track record of communicating effectively and building and maintaining relationships at all levels of organization.
- Experience working within a regulatory framework.
- Experience with marketing and social media management.
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by April 23, 2021 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu