Administrative Assistant, Campus Police

Illinois, United States
Salary Not Specified
Apr 13, 2021
Employment Level
Employment Type
Full Time
Posting Date 04/13/2021 Closing Date 04/22/2021 Open Until Filled No Special Instructions to Applicants

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:

  • Post-offer, satisfactory results of pre-employment background check

  • Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College

  • Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Application Procedures: “Apply to this Job at”

Joliet Junior College provides equal employment opportunities to all employees and applicants for employment without regards to race, color, ancestry, national origin, gender, gender identity, marital status, sexual orientation, disability, religion, age, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email or call (815) 280-6725.

Advertising Summary

Founded in 1901 as the nation’s first public community college, JJC’s dedication to student learning, community prosperity, and personal growth has influenced generations of students and community partners. Our six campuses and extension centers ensure accessibility and empower 30,000 students annually to improve their lives through the power of education.

Our commitment to our mission drives the change and innovation necessary to meet the evolving needs of our students, employees, and community. Our continued success is drawn from talented, diverse, and committed employees whose knowledge and passion for education create a thriving culture both in and out of the classroom.

JJC supports an inclusive and collaborative environment where everyone can learn, grow, and perform at their best. We invite you to apply your skills and experience in a way that supports excellence and rewards your contributions. Join our family and make JJC your first choice!

The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:

Blue Cross Blue Shield of Illinois (employee & family)

  • Medical

  • Dental

  • Vision

Flexible Spending Account

403(b) and 457(b) option for pre-tax retirement savings
Joliet Junior College Tuition Assistance (employee & family)
Long Term Disability

Life Insurance & a comprehensive leave plan including:

  • Federal holidays

  • Vacation

  • Personal

  • Sick
Job Details


STATUS : Full Time

DEPARTMENT : Campus Police

DIVISION : Administrative Services


UNION : Technical Office Support Staff Council

REPORTS TO: Chief of Campus Police

PLACEMENT : TOSSC (Support) Grade 7

MINIMUM PAY RATE : $ 43,672 annually

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

Application Procedures: “Apply to this Job at”

  • Satisfactory results of a background check

  • Post-offer, pre-employment Drug Screening for employees that are new to the College

  • Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires
Position Summary


Performs a variety of responsible administrative duties in support of day-to-day department operations. The typical duties may include compiling and analyzing information for reports or presentations; preparing charts, graphs, or tables; budget tracking; responding to correspondence; editing and proof-reading documents; maintaining financial and personnel records and databases, and updating them as necessary; preparing work orders, monitoring expenditures and budgets; making travel arrangements, performing administrative services, arranging conferences and meetings; answering questions about routine policies applicable to the department. May oversee the work performed by student employees.


1. Provide support to Director for overall administrative and coordination of functions within the college.

2. Receive and direct visitors, handle phone calls, take and relay messages, provide requested information, prioritize and distribute mail; provide technical support to department personnel.

3. Prepare and type correspondence, documents, compile data for internal and external reports, tests and other related materials. Prepare and maintain mailing lists, records, handbooks, databases and files.

4. Manage appointment scheduling, coordinate travel arrangements, organize accommodations, maintain calendars and records, and assist with the planning and organization of department activities, events and programs.

5. Assist Chief and team with department projects. Be willing to be cross-trained and perform related tasks for all areas within the department.

6. Process purchase requisitions, transfers, direct pay vouchers, invoices, and budget adjustments; maintain department credit card and supply vendor accounts; maintain vendor files.

7. Maintaining and monitoring departmental budget by tracking budget expenditures for various categories and events. Collect, transfer, deposit, and verify monies for registration fees, etc. Maintain accounting and related business records of operations.

8. Prepare and process payroll for staff and student workers; process questionnaires, surveys, vehicle requests, facility use, mileage reimbursement, work orders and service arrangements, reconcile credit statements, and other related items.

9. Maintain professional organization memberships for Chief, command staff and department members.

10. Format and proof-read information for internal and external communication – memos, emails, presentations, reports, etc.

11. Perform document management on all vendor contracts, review agreements for compliance.

12. Maintain various records related to payroll, training, etc.

13. Prepare agenda, take minutes at the department meetings, maintain records of minutes and follow up on decisions made.

14. Represent the department on college committees and provide support with special events and activities of the college and the department.

15. Monitor and maintain department supply stock as needed.

16. Perform related duties as assigned.

For more information, click the "How to Apply" button.

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