Administrative Assistant

Location
Missouri, United States
Salary
Salary Not Specified
Posted
Apr 06, 2021
Employment Level
Administrative
Employment Type
Full Time
Posting Details

Position Title

Administrative Assistant

Job Description

The Administrative Assistant for the School of Fine Arts assists in the daily operational management of a department, including budgeting, customer service, and administrative support duties.

ESSENTIAL DUTIES :
•Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
•Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; maintains web pages; schedules and prepares for meetings and/or special events.
•Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
•Assigns and supervises the work of student employees.
•Serves as operational liaison to other departments, campus, and community
•Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
•Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
•Performs other duties of a similar nature or level.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE :
•Facilitating and supporting graduate enrollment
•Maintaining and updating facility software
•Advising campus organizations
•Operating standard printing and binding equipment
•Preparing bids
•Registering and enrolling students in a class

Required Qualifications

•High School diploma or GED ; and
•One year of specialized training in administrative support or a related field; and
•Three years of administrative support or related office experience

Knowledge, Skills and Abilities:
•Office principles and practices
•Budgeting principles
•Basic mathematics
•Customer service
•Computer and basic office equipment
•Software applications (some positions require knowledge of specific operating system and HTML )
•Grammar and writing formats
•Organizational skills
•Problem solving
•Ability to multitask with attention to detail
•Research, preparation, and analysis of data
•Communication as applied to interaction with students, coworkers, supervisor and the general public

Preferred Qualifications

•A strong work ethic and ability to display initiative.
•Experience and willingness to create documents and share data with Google Drive/suite.

Physical Demands

Sedentary Work: Exerting up to 10 pounds of force occasionally

FLSA

Non-Exempt

Additional Demands

Some departments may require occasional night or evening work

Hours of Work

Monday – Friday 8 a.m. to 4:30 p.m.

Posting Number

S171P

Open Date

04/06/2021

Priority Deadline

04/27/2021

Open Until Filled

Yes

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