Administrative Associate

University of North Carolina, Wilmington
North Carolina, United States
Salary Not Specified
Apr 12, 2021
Employment Level
Employment Type
Full Time

Posting Details

Vacancy Number
Position Title
Administrative Associate
Working Title
Administrative Associate
Competency Level
Student Leadership & Engagement - 40110
Primary Purpose of Organizational Unit

Office Philosophy & Description: The Office of Student Leadership and Engagement cultivates a dynamic, experiential and student-centered environment that provides a model of excellence for leadership and service, enabling students to enhance skills and competencies most sought by today’s employers and preparing students for a lifetime of leadership and engagement.

Mission: The Office of Student Leadership and Engagement creates opportunities in which UNCW students and fraternities & sororities can engage in their communities and serve others, practice leadership and inspire positive change, act congruently with their values, and celebrate excellence.

Dean of Students - 40100 College
College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position

The Administrative Associate maintains a professional office operation for the Office of Student Leadership and Engagement, maintains accurate budget records and provides the Director with detailed budgetary information. The budget is approximately $425,000 for two funds.

The Administrative Associate supports all team members; this includes full time, graduate, and undergraduate student staff. This position hires, trains and supervises federal work study students who serve as office assistants and marketing specialists. General examples of professional work duties include: performs office reception duties in a high-traffic, student centered office; updates/maintains website and provides oversight of all social media accounts; assists Director in managing budget; processes financial management systems; orders and maintains departmental supplies; manages departmental databases; processes travel for both students and professional staff; assists with annual Cornerstone Student Awards program; manages catering requests and room reservations for events; processes leave keeping and student payroll; facilitates ongoing computer maintenance; and maintains an orderly, clean, and welcoming office space.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred education, professional skills and experience

• An Associate’s Degree in a related field
• Experience in a collegiate setting
• Prior supervisory experience
• Excellent organizational, written, and oral communication skills
• The ability to multi-task in a high traffic environment effectively and accurately
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint)
• Accounting and/or budget experience
• Strong knowledge and practice with Banner Financial System
• Ability to retain knowledge of complex procedures, policies and regulations

Required Certifications or licensure


Recruitment Range
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday
Work Hours
8:00PM - 5:00PM
Type of Position
Anticipated Ending Date if Time-Limited

Position Number
Job Posting Date
Posting Close Date
Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity with UNC Wilmington (2021)?
    • UNCW Website
    • UNCW Facebook Page
    • UNCW Linkedin Page
    • UNCW Twitter Account
    • UNCW Employee Referral
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women In Higher Education
    • Other