Institutional Research Business Intelligence Analyst - Institutional Research & Planning - 17088


The Department of Institutional Research & Planning at the University of Wisconsin – Whitewater seeks a Institutional Research Business Intelligence Analyst.

This is an annual position and reappointment for subsequent terms is dependent upon needs of the position, university funding and external forces.


This position reports to the Chief of Institutional Research and Planning and the incumbent has primary responsibility for managing the submission of university data to UW System through the CDR (Central Data Request) process each term, analyzing student admissions, enrollment, and degree data, and overseeing consistency in reporting across the data modules/life cycle.

This position supports the institutional research function through data analytics and reporting. Analyses range from complex institutional research projects to standard reports. Scope of responsibility includes all phases of a report from design, to data gathering, calculating and analysis of data, and report preparation and distribution. Report development may require coordination across a range of collaborators. Written reports include context, data, conclusions, technical notes, and recommendations. Examples include UW System reporting, Fact Book, enrollment trend analyses, curricular reporting, and more.

This position will support and enhance the availability of analytical resources for use by the university community. The incumbent will contribute to the development of resources that provide all university constituents with metrics needed to evaluate and understand academic and administrative activity and performance. Examples include development of data visualizations and dashboards using Tableau Software, reports in PDF or Excel format, infographics or workflows.


Minimum Qualifications:
  • Bachelor’s degree with three years of experience
  • Background and understanding of data and information management from one or more of the following subject areas: computer science, social science, research methodology, mathematics or statistics, or closely related field
  • Two years in a role that includes data and analysis activities, preferably in a higher education setting
Desired Qualifications:
  • Master's degree, or other graduate or professional degree
  • Previous experience in an Institutional Research setting
  • Knowledge of higher education ERP system preferred (i.e., PeopleSoft)
  • Experience with basic database programming skills is helpful for efficient querying. Ability and willingness to quickly learn new tools and technologies
  • Experience with the development of data visualizations; experience with Tableau Desktop, Tableau Server, and/or Tableau Prep is highly desirable
  • Understanding of higher education data structures; understanding the data life cycle; experience identifying and correcting data quality issues
  • Experience with data sets across the student life cycle including admissions, student, curricular, degree, as well as HR and financial systems
Knowledge, Skills and Abilities:
  • Experience routinely accessing and querying enterprise data using effective tools or applications
  • Experience in formatting data and information for dissemination to a range of users with varying levels of expertise
  • Experience creating, manipulating, and extracting information from large data sets. This is a “critical thinking” job that requires the individual to draw on technical skills with use of large data sets to answer questions about the university. Thus, skill and experience with Excel, Tableau, or related analytic tools is a requirement
  • Excellent organizational skills, attention to detail combined with understanding of big picture, strong interpersonal skills and teamwork skills, excellent verbal and written communication skills, and ability to work independently as well as cooperatively
  • Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
  • Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds
  1. Advise on the implementation of new or changes to data elements or information systems to ensure that the data maintains integrity, and the data structure serves the analytical needs of the university. This requires an understanding of how data flows from the point of collection to analysis and how it can be used to meet the needs of campus leaders.
  2. Design and develop metrics and reporting strategies related to assessment and accountability for a range of academic and nonacademic activities. Such efforts use university data and incorporate data from national sources such as IPEDS and other peer data systems.
  3. Observe professional, ethical, and legal standards for data security and confidentiality.
  4. Responsible for university CDR (Central Data Request) data submissions to UW System, including completion of CEUS data edits and verifications.
  5. Support and enhance the availability of data and analytical resources for use by the campus community. Continually advocate for data structures that serve the analytical needs of the university. This may include: recommendations for data storage based on reporting needs, campus analytical needs, or opportunities for improved processes and efficiency; continual improvement of a data warehouse for end users to perform their work; and support greater understanding of data access levels and how campus data flows from the point of collection to analysis and utilization.
  6. Query writing and data extraction to support inquiries from faculty, staff, and administration for data analysis
  7. Perform data mining for data inquiries, projects, and historical trend reporting
  8. Perform data analysis and reporting to support compliance, accreditation, strategic planning, and academic/nonacademic needs. Coordinate efforts with other university offices as necessary.
  9. Development of publications and visualizations for the dissemination of relevant data.
  10. Lead and engage with the Operational Tier data governance committee meetings and activities
  11. Support institutional data governance and integrity
  12. Work independently and in teams to perform detailed analysis, manage complexity, and ensure accuracy with strict deadlines
  13. Provide support for the development of data dashboards, reports, retention analytics, and data exploration
  14. Develop technical documentation as necessary
  15. Serve as Brand Administrator of the campus online survey software (Qualtrics); collaborate with Qualtrics Brand Administrators at other UW campuses.
  16. Serve as the campus Tableau Server administrator; collaborate with Tableau Server administrators at other UW campuses and UW System; participate in UW Tableau Server administrator meetings
  17. Revise and maintain content and design on the department web site as it relates to data dissemination
  18. Other duties as assigned

The Office of Institutional Research and Planning at University of Wisconsin-Whitewater is responsible for the development and maintenance of data resources to support the strategic planning and policy-making processes at the university, fulfilling compliance reporting requirements at both the federal and state levels, facilitating the dissemination of data in a timely and accurate manner, and promoting institutional effectiveness through the development and use of self-assessment and benchmarking tools.


Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. In the fall of 2018, as a result of the University of Wisconsin System’s restructuring of the state’s 13 two-year campuses formerly known as UW Colleges, UW–Rock County began operating as a branch campus of UW–Whitewater under the new name of University of Wisconsin–Whitewater at Rock County. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. The University of Wisconsin-Whitewater Main Campus and Rock County Campus are located conveniently near Milwaukee, Madison, and Chicago, and thus offers the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs. UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. The campuses have more than 200 student organizations and UW-Whitewater is a Division III NCAA university. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System ( ).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.


UW-Whitewater embraces AAC&U’s LEAP principles ( ) and emphasizes student, staff and faculty participation in High-Impact Practices ( ). The Office of Research and Sponsored Programs ( ) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys ( ).


University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit:

The University of Wisconsin - Whitewater has the authority to implement temporary workforce reduction and cost saving measures to address financial challenges resulting from the COVID-19 Crisis, consistent with Wisconsin law and Board of Regents, UW System, and UW-Whitewater policy and procedure.


Applications received by May 12, 2021 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1072 or .

For questions regarding this position, please contact:

Pam Jung
262) 472-5671


Only complete application packages will be considered. This includes online submission of the following documents:
  • Cover Letter
  • Resume
  • Name and contact information for three professional references
This Job ID is 17088

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