Subcontracts Negotiator

Virginia, United States
Salary Not Specified
Apr 09, 2021
Employment Type
Full Time

Position Information

University Code 26214 University Title Senior Contracts and Grants Specialist 1 University Job Family Legal, Audit & Compliance ORP Eligible No For more information on ORP, visit: Retirement Plans
Recruitment Pool All Applicants Recruitment Type Multi Title Scope of Search Regional Working Title Subcontracts Negotiator Position Number 592250 Is this employee on a H1B Visa? No Position Type Staff Job Status Full-Time FLSA Indicator Exempt Employee Group University Employee Department Office Of Research Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Position Primary Purpose and General Responsibilities

The Office of Research is currently seeking to hire a full-time Subcontracts Negotiator to join the Division of Sponsored Programs. This position will work as part of a team in support of the research program at VCU . The successful candidate will interface with many units within the Office of the Vice President for Research and Innovation along with key stakeholder groups within the research community. The Subcontracts Negotiator is responsible for the following duties:
- Processing subawards/subcontracts to external entities on behalf of the prime recipient (Virginia Commonwealth University) for funds received from a variety of sources (public, non-profit, and industry) and for a variety of project types (research, service, clinical trials, outreach, etc).
- Advise and assist faculty and staff in all areas of the subcontracting process; work closely with key stakeholder groups in setting priorities and streamlining processes
- Preparing subaward/subcontracts to external entities including gathering all relevant information from the principal investigator and the subrecipient; reviewing terms and conditions of the prime award to ensure subaward language is appropriate; developing, reviewing, negotiating, and issuing subawards/amendments
- Coordination of compliance issues and analysis of internal and external regulations, rules, policies, procedures, and guidelines with subsequent recommendations to senior staff to achieve compliance
- Managing the subrecipient process and data in RAMS - SPOT (Research Administration Management System – Sponsored Programs Online Tracking); documenting encumbrances within the financial management system (Banner); and maintaining subaward project files

Minimum Hiring Standards

The ideal candidate will meet the following minimum hiring standards:
Bachelor’s degree in a related field plus 2+ years of related experience
Possess strong organization, analytical and problem-solving skills with attention to detail
Excellent written and oral communication skills
Ability to prioritize and perform multiple tasks in a dynamic and fast-paced environment, while providing excellent customer service to a diverse population
Demonstrated experience working in and fostering a diverse faculty, staff and student environment or commitment to do so as a staff member at VCU

Preferred Hiring Standards

The ideal candidate will also meet the following preferred hiring standards:
Bachelor’s degree in a related field plus 5+ years of progressive work experience in research administration preferred, including contract/subcontract negotiation
Working knowledge of academic research operations and generally accepted business practices
Experience working in RAMS - SPOT or a comparable research administration system
Strong knowledge of federal regulations including but not limited to Uniform Guidance and the Federal Acquisition Regulations
Experience with clinical trials and the compliance requirements associated with them

Required Licenses/ Certifications


Anticipated Hiring Range 50,000 - 73,000 Application Process/Additional Information Campus MCV Campus Hours/Week 40 Normal Work Days/Hours Mon-Fri/8 - 5 Job Open Date 04/09/2021 Posting will close on or before Open Until Filled Yes Job Category Accounting/ Management/ Professional Is this a restricted position? Yes Is this position eligible to participate in alternative work arrangements? Yes Sensitive Position No Resource Critical Yes Quick Link Posting Specific Questions

Required fields are indicated with an asterisk (*).

Optional & Required Documents
Required Documents
  1. Cover Letter/Letter of Application
  2. Resume
  3. Curriculum Vitae (CV)
Optional Documents

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