Director of Bay College West Student Services



Position Details

Position Title Director of Bay College West Student Services Pay Grade Level E-8 FLSA Exempt Benefits

Health, dental, vision, life, short-term and long-term disability insurance, flexible spending and dependent care accounts, health savings accounts, Michigan Public School Employees Retirement Systems or TIAA 401(a) 12% employer contribution, TIAA 403(b), generous sick and vacation time, paid holidays, modified summer schedule, YMCA membership, Wellness Program, tuition reimbursement and professional development support.

Department West Student Services Campus Location Iron Mountain Min Salary $50,484 Max Salary $63,105 FTE

1

Full-time/Part-time Full-Time Position Type Administration Job Summary/Basic Function

The Director of Bay College West Student Services provides leadership, coordination and administrative oversight for student issues and services delivered at the West Campus.

Minimum Qualifications
  • Bachelor’s Degree in education, counseling or a related field
  • Three (3) years of office experience in a management capacity
  • Student-centered philosophy
  • High level of interpersonal skills and the ability to work as part of a team
  • Familiarity with computer software as it relates to student records information, word processing, spreadsheet and database management software
  • Ability to work with minimal supervision
  • Knowledge of, and ability to work within, continuous improvement system
  • Ability to organize and prioritize work.
Preferred Qualifications
  • Master’s Degree
  • Post-secondary work experience preferred
  • Jenzabar EX experience
Months Per Year 12 Hours Worked Per Week 40 Work Schedule 8:00 a.m. - 5:00 p.m. CST with occasional evening hours to support student events Supervision Exercised

This position supervises two support staff position at the West Campus, Enrollment Facilitator and Student Service Facilitator.

Supervision Received

Works under the general supervision of the Dean of Bay College West Campus and in collaboration with the Vice President of Student Services.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate, but may be loud in areas of equipment operation.
The above statements are intended to describe the general nature and level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Travel requirement

Occasional travel to the Escanaba Campus as needed



Job Duties

Job Duty

Hire, train, supervise and evaluate the Bay College West Student Services team that primarily serves as Bay College’s initial contact with prospective students, their families, and the public in general

Job Duty

Develop and implement systems to improve the efficiency and effectiveness of student services on the West Campus

Job Duty

Support development of Campus budgets, annual goals and objectives, reports, and cooperative agreements for student services

Job Duty

Organize and conduct campus tours with prospective students and parents

Job Duty

Serve as student ombudsperson at the West Campus

Job Duty

Advise and assist students with the financial aid appeal process, and schedule appropriately for future success

Job Duty

Collaborate with the college’s personal counselor and Behavioral Assessment Team on behavioral and mental health concerns, as warranted

Job Duty

Ensure compliance with College policies and procedures as they relate to student services functions

Job Duty

Provide comprehensive and proactive academic advising by supporting academic, career, personal planning

Job Duty

Help students identify their educational and career goals and guide students to select programs of study that are relevant to these goals and courses that fulfill necessary program requirements

Job Duty

Provide advising and coaching while engaging with students in a proactive, personalized, and integrated way in order to connect students to on and off-campus resources

Job Duty

Target risk and intervention: proactively working with students to prevent course failure and program stop-out by supporting timely and effective interventions to increase student retention and completion

Job Duty

Coordinate the transfer of students with two-year and four-year schools

Job Duty

Collaborate with Bay College faculty on academic plans for advisees

Job Duty

Advise students who want to or plan to transfer to universities to complete their bachelor’s degrees

Job Duty

Assist the general student population with class scheduling and curriculum requirements, as well as general college advising

Job Duty

Act as contact person for Bay College West students who are experiencing challenges either academically or personally

Job Duty

Assist in the registration process

Job Duty

Advise the Vice President of Student Services and Dean of Bay College West Campus in matters related to student services at the West Campus

Job Duty

Provide input to the Vice President of Student Services, Full-Time Faculty and Deans to consult the annual course schedule, as it pertains to Bay College West

Job Duty

Coordinate with the Director of Admissions and Director of Student Life to organize and implement the College’s student orientation ( SOAR ) program at Bay College West

Job Duty

Serve as a liaison to Student Life, Financial Aid, Admissions, Records, and Transfer offices

Job Duty

Coordinate and implement multiple student activities, including: Welcome Student Cookout, Super Bowl Party, Mardi Gras, etc.

Job Duty

In collaboration with the Director of Student Life, coordinate and implement campus entertainers.

Job Duty

Assist with the creation of student clubs and organizations at Bay College West

Job Duty

Monitor the West Campus portion of CAB budget lines, and allocate the funds appropriately

Job Duty

Coordinate the facilitation of accommodations for West Campus students as needed through the direction of the Director of Accessibility at West Campus

Job Duty

Support the Director of Admissions with hosting College Night and other recruitment opportunities on Bay College West’s campus

Job Duty

Serve on college teams, search committees and community projects as appropriate and requested

Job Duty

Participate in continuous improvement activities and attend meetings at the Escanaba campus, as needed

Job Duty

Attend professional conferences, workshops, webinars, etc. and maintain professional memberships as warranted

Job Duty

Assist as necessary in building and maintaining effective relationships between the student services departments throughout the College

Job Duty

Responsible to interpret problem situations and make decisions to allow for corrective measures to be taken. Ability to respond in a prompt and rational manner in stressful situations.

Job Duty

Responsible to research and analyze various types of data information and make recommendations to effectively resolve problems or issues, using judgment that is consistent with standards, practices, policies, procedures, regulation and/or government law

Job Duty

Any other duties as assigned


Contact(s)

Beth Berube, Director of Human Resources
Melissa VanBrocklin, Human Resources Specialist

Contact Phone/Extension 906-217-4016 Contact Email hr@baycollege.edu Contact Fax 906-217-1625
Posting Number S014P Posting Date 04/09/2021 Close Date Open Until Filled Yes Special Instructions to Applicants

To apply for this position, please visit the following:
Director of Bay College West Student Services

Quick Link for Internal Postings https://careers.baycollege.edu/postings/592 Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree?
    • Yes
    • No
  2. * How many years of experience do you have working in a management/supervisory role?
    • No experience
    • 1-3 years
    • 3-5 years
    • 5+ years


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