Assistant Director of Annual Giving
Assistant Director of Annual Giving
University of Puget Sound
Job ID: 5672
Location: VP for Univ Relations Office
Full/Part Time: Full-Time
Staff Posting Details
Appointment: Regular, full-time (1.0 FTE)
Position Summary: The assistant director manages and directs the fundraising and volunteer activity of Puget Sound Fund parent volunteers, a range of Puget Sound Fund Alumni Class Agent volunteers and Faculty and Staff Fundraising Committee members. The assistant director works with associates within university relations and across campus in order to achieve increased levels of expendable annual support from alumni, parents, and friends of the university. The assistant director oversees and directly contributes to the solicitation efforts for the Puget Sound Fund. The assistant director reports to the Director of Annual Giving.
Essential Job Functions and Responsibilities:
- Manage and direct parent giving to the Puget Sound Fund.
- Meet all parent goals for the Puget Sound Fund.
- Draft all appeals and solicitations for the Puget Sound Fund sent to parents.
- Compile, analyze, and report all Puget Sound Fund parent data.
- Manage the Puget Sound Fund Parent Committee.
- Work with members of the committee to solicit all eligible current and past parents.
- Develop and prepare all Puget Sound Fund Parent Committee materials.
- Facilitate and conduct volunteer trainings.
- Maintain detailed records of volunteer recruitment, management, and solicitation efforts.
- Assist with the identification of Puget Sound Fund Parent Committee leaders and members.
- Work with the assistant director of alumni and parent relations to coordinate the activities of the Puget Sound Fund Parent Committee members and the Parents Council.
- Provide back-up support for data entry and mailings if needed.
ALUMNI CLASS AGENT PROGRAM
- Actively manage a full range of Puget Sound alumni classes. Recruit, orient, and support all volunteers within a class range as they seek to raise money for the Puget Sound Fund.
- Work with the head class agent or reunion gift chair in each class to coordinate the class's fundraising appeals and telephone solicitation efforts.
- Communicate regularly with class agents and class gift committee members about their assignments, results, and successes.
- Establish preliminary dollar and participation goals for each class within assigned class range, identify top prospects, and develop class- and individual-based solicitation strategies.
- Prepare appropriate classes for entry into five-year reunion cycles well in advance of the reunion year itself.
- Personally visit to recruit and/or solicit alumni in the assigned class years.
FACULTY AND STAFF FUNDRAISING COMMITTEE
Oversee all activities of the Faculty and
Staff Fundraising Committee, including the development of two
direct mail appeals annually.
Identify and recruit additional Faculty and
Staff Fundraising Committee volunteers as appropriate.
Develop professional and meaningful
activities for the Faculty and Staff Fundraising Committee that
engage volunteers in the fundraising efforts of the university
- Achieve annual personal visit, recruitment, and solicitation goals while making a minimum of 65 visits and 55 solicitation calls annually.
- Create tactical plans and develop annual goals and objectives for assigned fundraising programs.
- Provide assistance, as appropriate, in developing computerized reports and forms needed to support assigned fundraising programs.
- Maintain appropriate records and prepare follow-up analyses of all personal visit and solicitation efforts.
- Participate in other annual giving and university relations activities as requested or required including, but not limited to, attendance at university functions and personal solicitation of donors.
- Other duties as assigned by the Director of Annual Giving.
This position has no supervisory responsibilities.
This position has no budget responsibilities.
- The ability to work independently, solve problems, handle confidential information, and navigate sensitive situations;
- Strong interpersonal leadership and communication skills;
- Strong organizational and planning skills for balancing multiple projects and tasks;
- Diverse knowledge of fundraising principles;
- Experience in managing professional relationships with peers;
- Experience with direct mail solicitations;
- Experience recruiting, training, and motivating volunteers;
- Supervisory experience;
- Experience with direct mail solicitations;
- The ability to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including alumni, parents, faculty, staff, students, and friends of the college;
- Strong analytical and technical aptitude with attention to detail;
- Working knowledge of computers and computer software programs such as Microsoft Word, PowerPoint, Excel as well as constituent relations software such as Millennium;
- A bachelor's degree;
- Ability to respectfully work, communicate and provide leadership within a diverse campus community.
Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.
Puget Sound offers a generous benefits package. For more information, visit: http://www.pugetsound.edu/about/offices-services/human-resources/overview-of-university-benefit/
Application Deadline: Review of application materials will be immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.
Letter of Interest
Applications submitted without the required attachments will not be considered.
All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.
We acknowledge the
richness of commonalities and differences we share as a university
community; the intrinsic worth of all who work and study here; that
education is enhanced by investigation of and reflection upon
We aspire to
create respect for and appreciation of all persons as a key
characteristic of our campus community; to increase the diversity
of all parts of our University community through commitment to
diversity in our recruitment and retention efforts; to foster a
spirit of openness to active engagement among all members of our
We act to achieve
an environment that welcomes and supports diversity; to ensure full
educational opportunity for all who teach and learn here; to
prepare effectively citizen-leaders for a pluralistic world.
Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: http://www.pugetsound.edu/about/diversity-at-puget-sound/
The University of Puget Sound is an equal opportunity employer.
How to Apply
For complete job description and application instructions, visit: www.pugetsound.edu/employment
About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" (http://www.pugetsound.edu/about) to learn more about the college.
As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA