Business & Operations Manager, CalArts China Initiative

California, United States
Salary Not specified
Apr 09, 2021
Employment Level
Non-Tenured Track
Employment Type
Full Time


The California Institute of the Arts (CalArts) is exploring the potential to develop programs for and in mainland China in order to extend our educational mission abroad. This work is currently being called the CalArts China Initiative (CalArts China). The student body of CalArts in Valencia, CA is made up of just over 10% Chinese international students. These students have unique needs, especially as related to CalArts’s longstanding focus on generative artmaking.
Extending our work in China would allow for the CalArts mission to be accessible to a greater number of Chinese students, and falls within the priorities of the Chinese Government’s Fifth Plenum (No. 7 -- To flourish and develop cultural undertakings and cultural industries, and improve the country's cultural soft power. 繁荣发展文化事业和文化产业,提高国家文化软实力;
and No. 9 -- That a high level of opening up to the outside world should be carried out to open up a new situation for win-win cooperation. 实行高水平对外开放,开拓合作共赢新局面).
Programs being explored include those for students of pre-college age as well as college-age, and with Chinese partners in central Shanghai.


Reporting to the Program Director, the Business & Operations Manager (B&OM) will provide administrative support and business oversight for the initiative and insure adherence with Institute policies and procedures. The position will be the primary fiscal support for the management of the initiative’s operations and budget in Valencia, CA. The B&OM will do this by coordinating all business functions with relevant CalArts offices and systems, including but not
limited to, payroll, personnel, accounts payable, and accounts receivable.

Key responsibilities include: 

●   Assist in the formation and recording of quarterly goals to ensure the initiative continues to make progress.

●  Leverage available resources (financial or otherwise) to help advance the initiative’s goals.   

●  Assesses the level of financial and non-financial resources available for the initiative to  achieve its goals, e.g., funding, space, technology, staff capabilities, and capacity.

● Support faculty and Institute leadership to maximize their focus on the initiative’s activities by managing and implementing assigned financial and/or administrative support services

● Assess the operational challenges and opportunities, working to develop and implement solutions with others as appropriate

● Serve as a critical conduit for strengthening the interface between the Initiative's needs/requirements and service provider activities

● Collaborate with various departments, faculty, and staff to ensure to obtain and provide relevant financial and business data

● Prepare all funds budgets, including gathering historical information, providing analysis and quality control. Help the initiative, including faculty, research and analyze funding challenges and opportunities and present possible options as required 

● Implement and maintains strong internal controls for the program consistent with Institute practices

● Communicate external regulatory requirements in a timely manner to constituents and ensures they are met

● Represent the program’s needs, challenges, and opportunities to appropriate parties

● Shares knowledge and best practices with others

● Recommend resources needed to achieve short-term and long-term goals; identify any factors that may impact the program’s ability to successfully meet its goals

Education and Experience

Bachelor’s degree and a minimum of five years of related experience including demonstrated leadership, project management, and/or supervisory experience; or equivalent combination of education and related experience. Thorough working knowledge of accounting, financial reporting, and analysis, preferred: fund accounting. Experience preparing budgets, forecasts, and financial plans; experience integrating multiple pieces of financial information to identify
themes, trends, and issues. Demonstrated experience in managing relationships and influencing outcomes. Demonstrated creativity and effectiveness in a complex organization.

Specific to this Initiative, excellent written and verbal command of both Mandarin Chinese and English, and the ability to translate between them, is required. Preferred would be experience with finances within the systems of secondary and higher education in China, including curriculum and Ministry of Education requirements, experience with physical operations in mainland China and Shanghai Province, and experience with legal entitles and capital flows
needs between the U.S.A. and China (both mainland and Hong Kong; joint ventures; wholly foreign-owned enterprises, etc.).

Excellent general written and oral communication skills. Ability to adapt communication style to address the needs of individuals at all levels throughout the Institute. Ability to negotiate skillfully with both internal and external constituents.

Ability to anticipate changes in the business environment and proactively manage change. Demonstrated understanding of internal control concepts and the implementation of internal control systems.

CPA, MBA or an advanced degree a plus.